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Administrative Coordinator, HR

3 months ago

Montreal, Canada PixMob Full time

At PixMob, we’re more than just a workplace; we’re a community. With a team of over 100 diverse and dynamic individuals, we’re dedicated to fostering an environment where creativity, collaboration, and innovation thrive. Our culture is built on the foundation of supporting and uplifting one another, and we’re looking for an administrative coordinator to support the People and Culture Team.

Role Overview:

Reporting to the Director, People & Culture, this person supports the People and Culture team in all files that require an administrative process, administrative monitoring, data entry, report production, finalization of a presentation or administrative follow-up with employees.

Key Responsibilities:

  • Maintain the information required by the human resources information system;

  • Act as point of contact for the payroll department;

  • Act as the point of contact for employees for all employment confirmation requests or other similar requests;

  • Update company organizational charts;

  • Ensure complete management of intern files;

  • Carry out the administrative management of HR files (compensation, social benefits, health and safety at work, recognition, government forms, etc.);

  • Support the People and Culture team in the deployment of various projects;

  • Write documents, letters, policies, presentations, etc.;

  • Participate in improving the employee experience (analysis of survey results, recommending possible solutions, etc.);

  • Carry out rigorous follow-ups of employee files (maternity, paternity, work stoppage, work permits, etc.);

  • Collect and analyze data relating to identified HR indicators;

  • Coordinate training, informative lunches or HR presentations;

  • Organize meetings, Integration sessions and follow-up with employees;

  • Perform any other tasks required by the position.

Required profile:

  • Bachelor's degree in human resources/industrial relations. (Essential)

  • 1 to 3 years of business experience in HR or payroll

  • Excellent knowledge of administrative processes

  • Excellent command of the French language, and very good English communication skills

  • Excellent communication and writing skills 

  • Excellent knowledge of Excel or Google sheets

  • Experienced with Human Resource Information Systems (HRIS)

  • Very good organizational skills

  • Rigor and thoroughness

  • A very strong sense of initiative

  • Use good judgment, tact and discretion to maintain confidentiality

  • Very comfortable with computers

  • Demonstrates a sense of accountability by prioritizing all requests and taking charge of HR files

  • Experienced in creating clean and well written documents

  • Demonstrates speed and agility in compiling tasks

If you’re passionate about creating inspiring workspaces and fostering a culture of excellence, we’d love to hear from you Join us in shaping the future of PixMob. Apply now

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