Executive Assistant, Administration

1 month ago

Montreal, Canada Radio Canada International Full time
Executive Assistant, Administration (French Services)

Position Title: Executive Assistant, Administration (French Services)

Status of Employment: Permanent

Position Language Requirement: English, French

Language Skills:
English (Reading - B - Intermediate), English (Speaking - B - Intermediate), English (Writing - B - Intermediate), French (Reading - E - Exempt), French (Speaking - E - Exempt), French (Writing - E - Exempt)

Your role:
As Executive Assistant, you will primarily assist the Executive Director of Regional Media (French Services) in organizing and coordinating his activities.

You will also provide daily support:

  • General Manager, Marketing and Communications (French Services).
  • Senior Director, Strategic Business Planning, Regional Media.
  • Cabinet Coordinator, Senior Vice President, French Services.

If you have a strong respect for confidentiality, are well organized and have broad experience working with senior executives, then this opportunity is for you.

Key tasks:

  • Manage executive agendas based on priorities.
  • Answer phone calls and manage emails, including messages of a sensitive nature.
  • Arrange meetings and conference calls: prepare agendas, draft minutes and produce various documents and presentations.
  • Plan and coordinate travel, regional tours and meetings held off-site (such as association forums).
  • Prepare and check the expense accounts of direct reports, track invoices and create purchase orders for supplies.
  • Establish and maintain good working relationships with the organization’s various components, leadership teams and other internal/external contacts.

We are looking for a candidate with the following:

  • Community college diploma or equivalent.
  • Five (5) or more years’ wide-ranging executive-level administrative support experience.
  • Good knowledge of MS Office (Word, Excel and PowerPoint) and Google Workspace.
  • Excellent organization skills; ability to multitask and work under tight deadlines.
  • Excellent French skills.
  • Ability to show discretion and maintain confidentiality.
  • Ability to be proactive and communicate diplomatically.
  • Experience managing relationships remotely an asset.
  • Good interpersonal skills.
  • Keen sense of initiative and sophisticated judgment for making day-to-day decisions.
  • Leadership and teamwork skills.
  • Good knowledge of CBC/Radio-Canada, its mandate and its policies.
  • Knowledge of online tools (search engines, portals, etc.).
  • Willingness to work beyond normal office hours on occasion.
  • Knowledge of functional English, both oral and written.

Candidates may be subject to skills and knowledge testing.

We thank all applicants for their interest, but only candidates selected for an interview will be contacted.

CBC/Radio-Canada is committed to being a leader in reflecting our country’s diversity. That’s because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That’s why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada’s public broadcaster.

Primary Location: 1000, Rue Papineau, Montreal, Quebec, H2K 0C2

Number of Openings: 1

Work Schedule: Full time

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