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Executive Administrative Assistant

3 months ago

Montreal, Canada Produits forestiers Résolu Full time

Resolute Forest Products, founded more than two centuries ago, is a global leader in the forest products industry. Through the years, it has built more than 20 predecessor companies and supported hundreds of communities.

The company owns or operates some 40 facilities, as well as power generation assets, in the United States and Canada. Our 6,600+ employees work hard to produce quality market pulp, tissue, wood products and papers that are marketed in over 60 countries.

Resolute offers a rewarding and safe work environment with opportunities and challenges that will help grow your skills.

The location in Montreal, (Quebec, Canada), is seeking talent to fill the position of Executive Administrative Assistant. This job is full-time permanent.

Job Responsibilities/Accountabilities:

  • Ensure the smooth functioning and efficiency of the management team by providing administrative support to the CIO as well as to team members.
  • Perform writing and formatting of certain documents using computer software, including grammar correction, translation, information research, document management, filing, and photocopying.
  • Prepare documents and presentations for Board of Directors meetings.
  • Handle incoming postal and electronic mail and transmit correspondence.
  • Manage the agenda and organize meetings and appointments.
  • Coordinate business travel arrangements.
  • Answer phone calls, filter them, and route them appropriately.
  • Respond to information requests and refer them as needed.
  • Assist in preparing the annual budget and create purchase requisitions, as well as process invoice payments in SAP.
  • Manage expense accounts for the CIO and its executive team.

Key skills:

  • Excellent prioritization skills and ability to handle multiple tasks simultaneously.
  • Team player with effective communication across all levels of the organization and adaptability to rapid changes.
  • High degree of professionalism and ethical awareness.
  • Versatility, autonomy, and resourcefulness.
  • Strong communication and writing skills.
  • Proficiency in the Microsoft Office suite, specially creating PPT presentations.
  • Knowledge of SAP is considered an asset

Professional Experience/Qualifications:

  • College diploma in office administration or any relevant field.
  • Minimum 5 years of experience in an administrative support role for senior executives.
  • Excellent proficiency in both spoken and written French and English*.

*This is required since as part of this function, you will have to intervene with customers, partners and/or our American subsidiaries on a recurring basis, both orally and in writing.

What we are offering

  • Competitive salary and annual bonus
  • At least three weeks of vacation and three floating holidays a year from the first day of work, depending on your experience
  • Full range of group insurance from the first day of work
  • Telemedicine services
  • Defined-contribution pension plan with generous employer participation from the first day of work
  • Employee and family assistance program
  • Education assistance program
  • Health club reimbursement program
  • Hybrid workplace: in-person and remote work
  • Work environment based on respect, inclusion and diversity
  • Office accessible by public transit

Since January 1, 2022, we have occupied new state-of-the-art, open-concept, collaborative offices at 1010 De La Gauchetière Street West (Bonaventure metro station).

Resolute is firmly committed to placing greater emphasis on the principles of equity, diversity and inclusion to empower all employees to reach their full potential. We form a dynamic team whose diverse backgrounds and wealth of perspectives are one of the keys to our success. We offer an inclusive, rewarding and safe work environment with opportunities that will help grow your skills.

Four core values influence everything we do at Resolute and help ensure our continued growth and success:

  • Work safely
  • Be accountable
  • Ensure sustainability
  • Succeed together

Consult the Resolute Blog and follow us on LinkedIn, Instagram and Twitter to learn more about our company.

Resolute Forest Products is committed to the principles of employment equity.

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