Project Administrative Assistant

5 days ago


Kirkland Lake, Canada Agnico Eagle Mines Limited Full time

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Please note that positions outside Quebec are posted in English. Positions available in Quebec are all posted in French, minimally.

Job Description - Project Administrative Assistant - Construction (temp.) (MAC00086)

ABOUT OUR OPERATION

The Support and Development Center provide services to Agnico Eagle's various Canadian and / or international mining operations in a variety of areas, including administration, financial services, IT, supply chain, human resources, communications, construction as well as technical services (geology, engineering, metallurgy, infrastructure, marketing, innovation, and digital transformation).

YOUR NEXT CHALLENGE:

Reporting to the Project Control Lead, you will be part of the Construction department. As a Project Administrative Assistant, you will be responsible for providing support to the projects team. This is a broad role that is fast paced, which requires dedicated focus with high volume workload (data) and key deadlines for reporting.

  • Compile and edit Agnico Eagle reports (daily, weekly, monthly, quarterly).
  • Attend meetings, submit minutes.
  • SAP purchase requisitions for Projects
  • Do the verification and receiving of service invoices
  • Prepare engineering progress payment certificates, change notices, change orders
  • Record payroll time entry and employee absences
  • Liaise with various departments to coordinate travel, hotels and expense reports
  • Update phone lists, crew lists and related documents for Projects.
  • Other duties as required.
WHAT YOU NEED TO SUCCEED
  • Post Secondary Administration or Business Course
  • Minimum 5 years experience in commensurate administrative role
  • Advanced Computer skills Microsoft Suite, SAP, SIMS, SuccessFactors would be an asset
  • Ability to understand organizational dynamics and the pivotal aspect of the Administrators role
  • Great capacity to organise and prioritise competing demands
  • Team player with focus on deliverable outcomes
  • Capacity to hold others accountable for deadlines and delivery
  • Communication and Relationship building skills
  • Ability to see past hurdles for outcomes to be achieved
  • Capacity to maintain confidentiality and act as custodian of sensitive information (Discretion)
  • Proficiency in the use of the English language as you will be working in collaboration with other Agnico Eagle sites where English is the primary language.
  • Proficiency in the use of the French language would be considered an asset.

Your Work Schedule

  • Schedule: 40 hours per week, from Monday to Friday;
  • Workplace: Macassa site (Kirkland Lake, ON).
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