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Administrative Assistant to the Minister
2 months ago
Preference may be given to internal candidates.
Conditions of Employment: Must be legally entitled to work in Canada Must be able to provide and maintain a satisfactory criminal record check May be required to work overtime Qualifications: Essential: Extensive experience providing administrative and secretarial support to executive and senior level staff including scheduling meetings, coordinating appointments and making travel arrangements Experience managing correspondence tracking systems and setting up and maintaining physical and electronic files Excellent interpersonal skills with the ability to deal with a variety of internal and external stakeholders using tact and diplomacy Proven organizational and time management skills with the ability to meet strict and shifting priorities Excellent written communication with the ability to draft, format, edit and proofread correspondence Experience working with sensitive material in a confidential and professional manner Excellent problem solving skills and ability to exercise a high level of initiative Excellent verbal communication skills Proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint Thorough knowledge of administrative procedures, legislation and legislative processes, and policies of the Manitoba government
Desired: Experience supervising employees, delegating work assignments and monitoring work flow Experience working in the Manitoba Legislative building environment providing administrative and secretarial support Experience working with Activities and Issues Management System (AIMS) or Shared Information Management System (SIMS) Duties: Providing specialized, confidential administrative support to the Minister, the Assistant will function as the office lead and scheduling coordinator. This position works under limited supervision and exercises a high degree of initiative to coordinate and respond to requests, schedule meetings and appointments while ensuring smooth operation of the Minister's office.
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