Policies and Procedures Coordinator

6 days ago

Calgary, Alberta, Canada SAIT Polytechnic Full time
Policies and Procedures Coordinator

The Southern Alberta Institute of Technology (SAIT) is seeking a highly skilled Policies and Procedures Coordinator to join our team. As a key member of the Office of General Counsel, you will play a vital role in supporting the development and revision of SAIT's policies and procedures.

Key Responsibilities
  • Policy Development and Revision (45%)
    • Write, edit, and revise policies and procedures in collaboration with SAIT stakeholders
    • Draft new policy and procedure content
    • Revising and updating existing policy and procedure content
    • Editing draft policy and procedure content created by SAIT stakeholders
    • Benchmarking SAIT's policies and procedures against those of other post-secondary institutions and identifying best practices and gaps
    • Coordinating the movement of policies and procedures through SAIT's internal governance processes
  • Maintaining Document Integrity (30%)
    • Ensure approved policies/procedures and related documents are posted on SAIT's external website and intranet
    • Ensure SAIT's policies and procedures meet SAIT's formatting and stylistic standards
    • Maintain SAIT's official policy and procedure library, including archiving/deleting policies and procedures in compliance with SAIT's records retention requirements
  • Support to the SAIT Community (25%)
    • Provide support as needed for committees, working groups, and individuals tasked with policy/procedure work
    • Respond to policy and procedure questions from the SAIT community
    • Provide information and guidance to the SAIT community on policy/procedure development and revision, and on SAIT's internal governance processes for approving new/revised policies and procedures
Qualifications
  • Minimum Qualifications
    • Diploma or degree in English, Communications, Technical Communications, Administrative Information Management, or equivalent combination of education and experience
    • Three years' experience writing/editing/proofreading/formatting technical documents, including managing document version control
  • Preferred Qualifications
    • Experience writing/editing/proofreading/formatting formal policies, procedures, and/or processes, preferably in a post-secondary environment or large organization environment
  • Skills Required
    • Expertise in Office 365, MS Teams, SharePoint, and similar environments
    • Excellent written communication skills, including expert knowledge of English grammar, spelling, punctuation, and usage, with the ability to edit and proofread content for clarity, concision, style, and consistency
    • Excellent ability to format documents
    • Excellent ability to work collaboratively in a team environment
    • Excellent organizational and time management skills
    • Excellent attention to detail and critical thinking skills
    • Ability to develop and build relationships with a broad range of internal stakeholder groups and individuals
    • Ability to research/benchmark and to analyze results, in order to identify best practices and gaps relating to policies/procedures

SAIT is a leading post-secondary institution in Alberta, Canada, offering a wide range of academic programs and services to students, faculty, and staff. As a member of our team, you will have the opportunity to work in a dynamic and supportive environment, contributing to the development and implementation of policies and procedures that support the institution's mission and goals.

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