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Policy and Procedure Development Coordinator

2 months ago

Calgary, Alberta, Canada SAIT Polytechnic Full time
Job Summary

The Office of General Counsel at SAIT Polytechnic is seeking a highly skilled Policy and Procedure Development Coordinator to join our team. As a key member of our team, you will play a critical role in developing and maintaining SAIT's policies and procedures.

Key Responsibilities
  • Policy and Procedure Development (45%):
    • Write, edit, and revise policies and procedures in collaboration with SAIT stakeholders.
    • Draft new policy and procedure content.
    • Revising and updating existing policy and procedure content.
    • Editing draft policy and procedure content created by SAIT stakeholders.
    • Benchmarking SAIT's policies and procedures against those of other post-secondary institutions and identifying best practices and gaps.
    • Coordinating the movement of policies and procedures through SAIT's internal governance processes.
  • Maintaining Document Integrity (30%):
    • Ensure approved policies/procedures and related documents are posted on SAIT's external website and on SAIT's intranet.
    • Ensure SAIT's policies and procedures meet SAIT's formatting and stylistic standards.
    • Maintain SAIT's official policy and procedure library, including archiving/deleting policies and procedures in compliance with SAIT's records retention requirements.
  • Providing Support to the SAIT Community (25%):
    • Provide support as needed for committees, working groups, and individuals tasked with policy/procedure work.
    • Respond to policy and procedure questions from the SAIT community.
    • Provide information and guidance to the SAIT community on policy/procedure development and revision, and on SAIT's internal governance processes for approving new/revised policies and procedures.
Qualifications
  • Minimum:
    • Diploma or degree in English, Communications, Technical Communications, Administrative Information Management, or equivalent combination of education and experience.
    • Three years' experience writing/editing/proofreading/formatting technical documents, including managing document version control.
  • Preferred:
    • Experience writing/editing/proofreading/formatting formal policies, procedures, and/or processes, preferably in a post-secondary environment or large organization environment.
  • Skills Required:
    • Expertise in Office 365, MS Teams, SharePoint, and similar environments.
    • Excellent written communication skills, including expert knowledge of English grammar, spelling, punctuation, and usage, with the ability to edit and proofread content for clarity, concision, style, and consistency.
    • Excellent ability to format documents.
    • Excellent ability to work collaboratively in a team environment.
    • Excellent organizational and time management skills.
    • Excellent attention to detail and critical thinking skills.
    • Ability to develop and build relationships with a broad range of internal stakeholder groups and individuals.
    • Ability to research/benchmark and to analyze results, in order to identify best practices and gaps relating to policies/procedures.