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Paralegal/Contract Administrator

2 months ago

Ottawa, Ontario, Canada Assent Compliance Full time
About Assent Compliance

Assent Compliance is a leading provider of supply chain sustainability solutions for top-tier manufacturers. Our mission is to help companies navigate the complexities of global trade and ensure compliance with ever-changing regulations.

We're proud to have achieved significant milestones, including crossing the US$100M ARR mark, making us the first Certified B Corporation in North America's SaaS sustainability industry to reach this milestone. With $350 million in funding from Vista Equity Partners, we're poised for further growth and expansion.

Job Summary

We're seeking a skilled Paralegal/Contract Administrator to join our legal team. As a key member of our team, you'll collaborate closely with our lawyers to ensure smooth legal operations, manage multiple tasks, and interact with clients at all levels. Your strong organizational skills, attention to detail, and excellent communication skills will enable you to excel in this role.

Key Responsibilities
  • Workflow Organization: Assist in organizing workflows for the legal team, ensuring smooth operations and streamlined processes.
  • Process Improvement: Support the review and development of new processes to enhance team efficiency, productivity, and overall impact.
  • System Setup: Help establish new intake systems and tools to maintain organization and efficiency within the legal team.
  • Template Management: Organize and build a comprehensive library of templates for use by both team members and internal stakeholders.
  • Contract and Agreement Updates: Assist in updating agreement templates and online terms to reflect the most current legal standards.
  • Contract Lifecycle Management: Support the management of contract lifecycles, including redlining, validating execution versions, and storing executed contracts securely.
  • Drafting and Preparing Contracts: Assist in preparing and drafting routine contracts, such as NDAs and simple service agreements, under the supervision of legal counsel.
  • Project Management: Support or manage various legal projects as they arise, ensuring timely and effective completion.
  • Client Communication: Serve as a key communicator with internal business clients, providing support in all areas mentioned above.
Requirements and Qualifications
  • A Paralegal/Law Clerk Degree, or equivalent professional experience in contract administration.
  • Experience in contract management, either in-house or at a law firm, with a strong background in drafting commercial agreements, including NDAs, sales, and procurement.
  • Incredible organizational and time management skills, with the ability to handle multiple projects, initiatives, and stakeholders simultaneously while prioritizing effectively, working efficiently, and demonstrating flexibility as workloads fluctuate with minimal supervision.
  • A solutions-oriented, can-do attitude with a positive outlook and proactive approach to puzzle-solving, driven by resourcefulness and a genuine curiosity about how things work.
  • Meticulous attention to detail and keen observation skills, enabling you to notice even the smallest details and identify opportunities for improvement.
  • Outstanding oral and written communication skills. You can effectively convey complex information to diverse audiences in a clear, straightforward manner.
  • A solutions-oriented, can-do attitude with a positive outlook.
  • Excellent interpersonal and customer service skills, with the ability to collaborate effectively with various internal stakeholders across dynamic teams, requiring adaptability and a solution-oriented approach.
Additional Information

At Assent Compliance, we're committed to creating a diverse and inclusive work environment. We offer a range of benefits, including comprehensive benefits packages, life leave days, and professional development opportunities. If you're passionate about supply chain sustainability and have a strong background in contract administration, we encourage you to apply for this exciting opportunity.