Paralegal

2 months ago

Ottawa, Ontario, Canada Assent Compliance Full time
Company Description

Assent is the leading solution for supply chain sustainability tailored for the world's top-tier, sustainability-driven manufacturers. Hidden risks riddle supply chains, many of which weren't built with sustainability in mind. That's where we step in. With insights from experts, Assent is the tool manufacturers trust for comprehensive sustainability.

We are proud to announce that Assent has crossed the US$100M ARR milestone, granting us Centaur Status. This accomplishment, reached just 8 years following our Series A, makes us the first and only Certified B Corporation in North America's SaaS sustainability industry to celebrate this milestone.

Our journey from $5 million to US$100M ARR in just eight years has been marked by significant growth and achievements. With our $350 million US funding led by Vista Equity Partners, we're poised for even greater expansion and are on the lookout for outstanding team members to join our mission.

Hybrid Work Model

At Assent, we proudly embrace a remote-first work model, valuing the flexibility and autonomy it provides our team. We also acknowledge the intangible benefits of occasional in-person workdays. For team members situated within 50 kms/31 miles of our five global offices in Ottawa, Eldoret, Penang, Columbus, and Amsterdam, you can expect to come into the office at least one day a week. Similarly, those near our co-working spaces in Nairobi and Toronto are encouraged to work onsite once a month.

Job Description

As a Paralegal/Contract Administrator you will collaborate closely with Assent's legal team to ensure smooth legal operations, drawing on your understanding of commercial and corporate law. You'll manage multiple tasks in a fast-paced environment, interacting with clients at all levels across the organization. With a keen eye for detail, you excel at reviewing and optimizing processes, driving improvements, and maintaining organization. A constant learner who thrives on change, you balance competing priorities with ease, keeping everyone informed and everything in order. Your strong interpersonal and communication skills, coupled with your interest in learning about Assent's products and business objectives, make you an invaluable team player who thrives in a collaborative, hardworking environment.

Key Requirements and Responsibilities

  • Workflow Organization: Assist in organizing workflows for the legal team, ensuring smooth operations and streamlined processes.
  • Process Improvement: Support the review and development of new processes to enhance team efficiency, productivity, and overall impact.
  • System Setup: Help establish new intake systems and tools to maintain organization and
  • efficiency within the legal team.
  • Template Management: Organize and build a comprehensive library of templates for use by both team members and internal stakeholders.
  • Contract and Agreement Updates: Assist in updating agreement templates and online terms to reflect the most current legal standards.
  • Contract Lifecycle Management: Support the management of contract lifecycles, including redlining, validating execution versions, and storing executed contracts securely.
  • Drafting and Preparing Contracts: Assist in preparing and drafting routine contracts, such as NDAs and simple service agreements, under the supervision of legal counsel.
  • Project Management: Support or manage various legal projects as they arise, ensuring timely and effective completion.
  • Client Communication: Serve as a key communicator with internal business clients, providing support in all areas mentioned above.
Qualifications
  • A Paralegal/Law Clerk Degree, or equivalent professional experience in contract administration
  • Experience in contract management, either in-house or at a law firm, with a strong background in drafting commercial agreements, including NDAs, sales, and procurement.
  • Incredible organizational and time management skills, with the ability to handle multiple projects, initiatives, and stakeholders simultaneously while prioritizing effectively, working efficiently, and demonstrating flexibility as workloads fluctuate with minimal supervision.
  • A solutions-oriented, can-do attitude with a positive outlook and proactive approach to puzzle-solving, driven by resourcefulness and a genuine curiosity about how things work
  • Meticulous attention to detail and keen observation skills, enabling you to notice even the smallest details and identify opportunities for improvement
  • Outstanding oral and written communication skills. You can effectively convey complex information to diverse audiences in a clear, straightforward manner.
  • A solutions-oriented, can-do attitude with a positive outlook
  • Excellent interpersonal and customer service skills, with the ability to collaborate effectively with various internal stakeholders across dynamic teams, requiring adaptability and a solution-oriented approach

Bonus Experience

  • Experience with Ironclad or other contract management software
  • Experience in a data driven and entrepreneurial environment
Additional Information

Life at Assent

Wellness: We believe that you and your family's well being is important. As a result, we offer vacation time that increases with tenure, comprehensive benefits packages (details vary by country), life leave days and more.

Financial Benefits: It's not all about the money - well, it's a little about the money. We understand that financial health is important and we offer a competitive base salary, a corporate bonus program, retirement savings options and more.

Life at Assent: There is purpose beyond your work. We provide our team members with flexible work options, volunteer days and opportunities to get involved in corporate giving initiatives.

Lifelong Learning: At Assent, curiosity is not only valued but encouraged. You will receive professional development days that are available to you the day you start.

At Assent, we are committed to growing and sustaining an environment where our team members feel included, valued, and heard. Our diversity and equal opportunity practices are guided and championed by our Diversity and Inclusion Working Group and our Employee Resource Groups (ERGs).

Our commitment to diversity, equity and inclusion includes recruiting and retaining team members from diverse backgrounds and experiences, and fostering a culture of belonging where all team members are included, treated with dignity and respect, promoted on their merits, and placed in positions to contribute to business success.

If you require assistance or accommodation throughout any part of the interview and selection process, please contact and we will be happy to help.

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