Executive Associate

2 days ago

Montreal, Quebec, Canada Medisca Full time
Medisca

We are a global corporation with locations throughout North America, Australia, and Europe. Our company contributes to healthcare by leveraging strong partnerships that deliver customized solutions with an unwavering commitment to quality and innovation.

 

About the Role:

The Executive Associate - Strategic Operations Coordinator will play a pivotal role in supporting the CEO in managing their daily activities, ensuring smooth communication and coordination within the executive team, and handling confidential information with discretion and professionalism.

 

Key Responsibilities:
  • Executive Support
    • Manage the flow of information coming in and out of the CEO's office.
    • Serve as the primary point of contact between the CEO and internal/external stakeholders, screening and prioritizing emails, phone calls, and other correspondence.
    • Maintain and organize confidential files, documents, and records, including financial reports, strategic plans, and sensitive information.
    • Handle sensitive information and always maintain the highest level of confidentiality and discretion.
    • Prepare agendas, documents, and presentations for executive/board meetings. Ensure meeting materials are distributed in advance and follow up on action items and decisions.
    • Track and reconcile the CEO's expenses, prepare expense reports, and ensure compliance with company policies and procedures.
    • Efficiently manage the CEO's schedule by coordinating meetings, appointments, and travel arrangements, ensuring optimal use of time and resources.
  • Business Acumen/Business Development Support
    • Develop a deep understanding of the company's business model, industry dynamics, and strategic objectives.
    • Support the development and implementation of business development strategies and initiatives.
    • Synthesize information, track the status of various projects, deals, and outcomes.
    • Assist with the execution of strategic initiatives and special projects, by conducting research, compiling data, and preparing reports and presentations. Provide insights to facilitate decision-making and project implementation.
  • Legal Liaison
    • Serve as a liaison between the executive team and the legal department, ensuring effective communication and collaboration.
    • Coordinate with external legal counsel as necessary, facilitating the resolution of legal issues and ensuring compliance with regulations.

 

Qualifications:
  • Bachelor's degree in Business Administration, Management, Communications, Legal Studies, or a related field.
  • 5+ years of experience working with an executive team or similar role supporting C-level executives.
  • Strong business acumen.
  • Exceptional organizational and time management skills, with the ability to prioritize tasks and multitask effectively.
  • Excellent interpersonal skills, with the ability to interact confidently with individuals at all levels.
  • Excellent communication skills, both written and verbal in English and French.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Discretion and confidentiality in handling sensitive information and company matters.
  • Resourcefulness and problem-solving skills, with a proactive approach to resolving issues.
  • Able to work independently with minimal supervision while also functioning as part of a collaborative team.

 

Estimated Salary: $80,000-$100,000 per year

 

About Us:

We invest time and resources into making sure Medisca is as good as the people we hire.

 

  • 37.50 hour workweek with early Fridays all year long, PTO and vacation policy.
  • Choice of modular plans, health spending account and free Telemedicine.
  • Wellness program offered.
  • Hybrid work schedule with home office reimbursement program.
  • Deferred profit sharing plan (DPSP) when you invest in RRSPs.
  • Employee Referral Program.
  • Free parking/accessible by public transportation; a commercial center is within walking distance for lunch or groceries.

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