Executive Associate

4 weeks ago


Montreal, Quebec, Canada Medisca Full time

Job Summary

Medisca is a global corporation with a strong presence in North America, Australia, and Europe. We are seeking an Executive Associate to support our CEO in managing daily activities, ensuring smooth communication and coordination within the executive team, and handling confidential information with discretion and professionalism.

Key Responsibilities

  • Manage the flow of information coming in and out of the CEO's office.
  • Serve as the primary point of contact between the CEO and internal/external stakeholders, screening and prioritizing emails, phone calls, and other correspondence.
  • Maintain and organize confidential files, documents, and records, including financial reports, strategic plans, and sensitive information.
  • Handle sensitive information and always maintain the highest level of confidentiality and discretion.
  • Prepare agendas, documents, and presentations for executive/board meetings.
  • Track and reconcile the CEO's expenses, prepare expense reports, and ensure compliance with company policies and procedures.
  • Efficiently manage the CEO's schedule by coordinating meetings, appointments, and travel arrangements.

Requirements

  • Degree in Business Administration, Management, Communications, Legal Studies, or a related field.
  • Proven experience (5 years) working with an executive team or similar role supporting C-level executives.
  • Strong business acumen.
  • Exceptional organizational and time management skills.
  • Excellent interpersonal and communication skills.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Discretion and confidentiality in handling sensitive information.

What We Offer

  • Competitive salary and benefits package.
  • Opportunities for professional growth and development.
  • Flexible work environment.
  • Recognition and rewards for outstanding performance.


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