Executive Assistant to CEO: A Strategic Partnership Opportunity

4 days ago

Montreal, Quebec, Canada Sanimax Full time
Job Summary:

We are seeking an exceptional Executive Assistant to provide high-level support to our CEO. This is a unique opportunity for a proactive and organized individual to play a key role in ensuring the smooth operation of our organization.

About the Role:
  • Provide advanced administrative support to the CEO, including scheduling meetings, managing correspondence, and coordinating travel arrangements.
  • Demonstrate a deep understanding of the company's mission, vision, and objectives to ensure alignment of activities and drive progress towards organizational goals.
  • Analyze data, synthesize information, and present recommendations to facilitate executive decision-making.
  • Identify and resolve issues proactively, offering solutions to ensure work continuity and minimize disruptions.
  • Serve as a liaison between the CEO and internal and external stakeholders, including government representatives and regulatory bodies.
  • Prepare and edit various documents, including presentations, correspondence, and reports.
  • Organize and oversee complex travel itineraries, accommodations, and logistics for domestic and international travel.
Requirements and Qualifications:
  • University degree or equivalent experience preferred.
  • Minimum of 5 years of experience supporting senior executives.
  • Experience in an environment where the executive team is spread across multiple sites/regions (an asset).
  • Proficiency in Microsoft Office Suite and virtual meeting tools.
  • Perfect bilingualism (oral and written).
  • Excellent grammar skills (French/English).
  • Discretion and respect for confidentiality.
  • Exceptional organizational, time management, and prioritization skills.
  • Strong judgment, initiative, and autonomy.
  • Flexibility and teamwork skills.
  • Proactive with a keen attention to detail.
  • Positive attitude and problem-solving approach.
Benefits:

Competitive salary ($65,000 - $80,000 per year), annual bonus, complete group insurance program, telemedicine and Employee Assistance Program, pension fund with employer contribution, reimbursement for gym and physical activities, opportunities for professional development and advancement within the company.

What We Offer:

A dynamic and diverse work environment, a positive and supportive team culture, opportunities for growth and development, and a competitive compensation package.

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