Executive Associate

3 weeks ago

Montreal, Quebec, Canada Medisca Full time

About Medisca

Medisca is a global corporation with a strong presence in North America, Australia, and Europe. With over 30 years of experience in pharmaceutical compounding, Medisca has established itself as a business-to-business company that delivers comprehensive solutions to the healthcare industry.

Job Summary

The Executive Associate will play a pivotal role in supporting the CEO in managing daily activities, ensuring smooth communication and coordination within the executive team, and handling confidential information with discretion and professionalism.

Responsibilities

  • Manage the flow of information coming in and out of the CEO's office.
  • Serve as the primary point of contact between the CEO and internal/external stakeholders, screening and prioritizing emails, phone calls, and other correspondence.
  • Maintain and organize confidential files, documents, and records, including financial reports, strategic plans, and sensitive information.
  • Handle sensitive information and always maintain the highest level of confidentiality and discretion.
  • Prepare agendas, documents, and presentations for executive/board meetings.
  • Track and reconcile the CEO's expenses, prepare expense reports, and ensure compliance with company policies and procedures.
  • Efficiently manage the CEO's schedule by coordinating meetings, appointments, and travel arrangements.
  • Assist on an ongoing basis with personal arrangements to ensure maximum time efficiency of the CEO.

Business Acumen/Business Development Support

  • Develop a deep understanding of the company's business model, industry dynamics, and strategic objectives.
  • Support the development and implementation of business development strategies and initiatives.
  • Synthesize information, track the status of various projects, deals, and outcomes.
  • Assist with the execution of strategic initiatives and special projects.
  • Represent the CEO professionally and effectively in interactions with internal and external contacts.

Qualifications

  • Degree in Business Administration, Management, Communications, Legal Studies, or a related field.
  • Proven experience working with an executive team or similar role supporting C-level executives.
  • Strong business acumen and exceptional organizational and time management skills.
  • Excellent interpersonal and communication skills, with the ability to interact confidently with individuals at all levels.
  • Proficiency in Microsoft Office Suite and other relevant software.

What We Offer

  • Work/Life Balance - 37.50 hour workweek with early Fridays all year long, PTO and vacation policy.
  • Invest in your health - Choice of modular plans, health spending account, and free Telemedicine.
  • Your well-being is important - Wellness program offered.
  • Flexible work environment - Hybrid work schedule with home office reimbursement program.
  • Opportunities to learn and grow within Medisca.
  • Save for your Future - Medisca contributes to a deferred profit sharing plan (DPSP) when you invest in RRSPs.
  • Help us grow - Employee Referral Program.

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