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Administrative Secretary 3

2 months ago

Winnipeg, Manitoba, Canada Shared Health Full time
Job Title: Administrative Assistant

Shared Health is a leading organization in Manitoba, Canada, that provides healthcare services to the community. We are seeking a highly skilled and organized Administrative Assistant to join our team.

Job Summary

The successful candidate will provide administrative support to the manager of Health Services and Team Leader for HUB and FACT teams. This role includes timekeeping and payroll support, human resource functions, preparing orders, verifying delivery and investigating discrepancies of supplies and services, coding invoices and expense claims, coordinating routine facility operations, and a variety of other office duties as required.

Key Responsibilities
  • Provide administrative support to the manager of Health Services and Team Leader for HUB and FACT teams.
  • Assist with timekeeping and payroll support, human resource functions, and preparing orders.
  • Verify delivery and investigate discrepancies of supplies and services.
  • Coding invoices and expense claims.
  • Coordinate routine facility operations.
  • Perform a variety of other office duties as required.
Requirements
  • Five years progressively responsible secretarial experience required.
  • Experience with SAP would be an asset.
  • Administrative experience in a healthcare office would be an asset.
  • Experience working in mental health would be an asset.
  • Workload coordination or supervisory experience would be an asset.
  • Demonstrated ability to arrange meetings; transcribe, compile and distribute minutes and agendas as well as research information.
Education and Training
  • Complete high school education, Manitoba standards, required.
  • Successful completion of a formal post-secondary administrative assistant program required.
  • A combination of education and experience may be considered.
Special Training
  • Safe Talk.
  • Aboriginal Cultural Awareness Workshop.
Qualifications and Skills
  • Keyboarding speed of 50 wpm required.
  • Proficiency in Microsoft Word, Excel, PowerPoint and Outlook required.
  • Excellent command of the English language (both oral and written).
  • Ability to learn and adapt to new computerized programs.
  • Demonstrated problem-solving skills essential.
  • Ability to prioritize a large workload and independently complete a variety of administrative duties.
  • Demonstrated ability to independently compose basic correspondence.
  • Ability to maintain a high level of confidentiality.
  • Demonstrated ability to effectively contribute and lead in a team environment.
  • Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
Physical Requirements
  • Must be able to work safely in a typical computerized office environment with frequent meetings, and to lift and carry items of up to approximately 10 kg (25 lbs.).
  • Interruptions to respond to questions from executives, and partner organizations are common; dedicated and focused time for planning and concentration can be scheduled.

We offer a dynamic and supportive work environment, opportunities for professional growth and development, and a competitive compensation package. If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.