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Administrative Secretary
1 month ago
Job Summary:
The Administrative Secretary will provide administrative support to the Manitoba Adolescent Treatment Centre, acting as a receptionist, greeting and providing requested information and directing clients, families, and visitors. The incumbent will be responsible for providing secretarial and administrative services, maintaining accountability in day-to-day functions consistent with the Centre's established philosophy, objectives, policies, and procedures.
Key Responsibilities:- Provide receptionist services, including greeting clients, families, and visitors, and providing requested information.
- Provide secretarial and administrative support services, including preparing and editing documents, and maintaining accurate records.
- Assist with day-to-day functions, including scheduling appointments, and coordinating meetings.
- Develop and maintain relationships with clients, families, and visitors, providing excellent customer service.
- Perform other related duties as required.
- Two years' experience in a health/medical related environment.
- Experience with Dictaphone, medical transcription, and medical terminology preferred.
- Proficiency in Microsoft Office, Word, Excel, PowerPoint, and Databases.
- Switchboard/reception experience.
- Completion of a high school or equivalent program of studies; formal training in applied office skills is required.
- Keyboarding speed of 50 wpm with excellent typing skills.
- Demonstrated ability to prioritize and independently complete a variety of administrative and receptionist duties.
- Demonstrated ability to arrange meetings; transcribe, compile, and distribute minutes and agendas.
- Demonstrated problem-solving skills essential.
- Possess strong verbal and written communication skills.
- Ability to function in a fast-paced environment and work under pressure to meet deadlines.
- Function in a team environment and maintain good working relationships.
- Ability to maintain a high level of sensitive and confidential information.
- Required to work one day a week from 11:00 am – 7:00pm.
We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Secretary. If you have excellent communication skills, and experience in a health/medical related environment, we encourage you to apply.
Please submit your cover letter, resume, and copy of licenses/certification to the application portal.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check, and Adult Abuse Registry Check as conditions of employment.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
