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Accounting Specialist

2 months ago

Etobicoke, Ontario, Canada Home and Community Care Support Services Full time
Job Title: Accounting Specialist

We are seeking a highly skilled Accounting Specialist to join our team at Home and Community Care Support Services. As an Accounting Specialist, you will play a critical role in ensuring the timely and accurate processing of all transactions related to Family Managed Home Care (FMHC) billing and accounts receivable.

Key Responsibilities:
  • Review and process FMHC client schedules for completeness, compliance, and accuracy.
  • Liaise with stakeholders, including Home Care, contracts, and service providers, to resolve discrepancies and ensure compliance with billing and reporting rules.
  • Provide training and support to Substitute Decision Makers (SDMs) and FMHC Care Coordinators on how to navigate the system and ensure compliance with contractual terms.
  • Conduct auditing procedures to ensure the integrity of FMHC financial and statistical records, and provide expertise feedback and solutions for inconsistencies.
  • Verify the accuracy of account allocation for FMHC and Contracted out Services invoices, accounts, and cost centers.
  • Assist with preparing and posting month-end and year-end accruals for Contracted out & Family Managed Home care, for Finance Coordinator/Finance Manager review.
  • Run and analyze data for Vendors Aged Trial Balance year-end balance reconciliation for various service providers.
  • Represent Finance in Family Managed Home Care resolution committee, providing evidence and in-depth knowledge of issues to facilitate decision-making by stakeholders.
  • Assist with troubleshooting OHRS/MIS non-compliance issues regarding FMHC data set during Quarterly Trial Balance submissions, and apply ongoing improvement to ensure consistency of FMHC Financial and Statistical data set.
  • Check FMHC billing components for calculations, integrity, compliance, right billing codes, quantities, allocations, and backup to appropriate expenditure accounts.
  • Monitor and prioritize processing of incoming invoices/billing files from clients according to terms and conditions in contracts.
  • Maintain effective communications with FMHC clients SDM regarding billing issues such as discrepancies and non-compliance.
  • Provide onboarding FMHC SDM initiation of service to ensure compliance billing and reporting within the program rules and responsibilities.
  • Maintain ongoing training and provide subject matter expertise to FMHC client SDM.
  • Identify and reconcile discrepancies/errors incoming invoices/billing files from Family Managed Home Care/service providers/vendors with care plan and contracts/agreement.
  • Coordinate FMHC flow of process to combine seamlessly with other weekly batches by categorizing and prioritizing according to contractual timelines.
  • Responsible for FMHC billing inquiries, coordinates and liaises with stakeholders, Contract Specialist, Home Care Coordination to ensure resolution is achieved.
  • Liaise with Contract Specialist for creating new billing codes in CHRIS for new rates arising from new contract with on-boarded FMHC clients.
  • Responsible for reconciling FMHC against care plan and CHRIS scheduled Service CAP.
  • Create/uploads, process FMHC billing via script in the accounting software i.e. Great Plains.
  • Conduct reasonability test on incoming FMHC received billing for weekly average service CAP.
  • Ensure accuracy of billing/payments through appropriate reconciliation, matching and verification.
  • Lead weekly payment processing of FMHC.
  • Responsible for providing guidance to FMHC clients regarding billing submission and explaining discrepancies with contracts/care plan.
  • Responsible for integrity of FMHC record keeping in compliance with MIS guidelines, recording accurate set of statistical and financial information.
  • Verify the uploaded FMHC billing information using script captures correct information and liaise with Business Systems for possible issues; ensures uploaded information into CHRIS and Great Plains is in compliance with MIS/OHRS standards.
  • Assist with investigations on billing and FMHC issues such as, pricing, contract compliance, conflict of interest, discrepancy and resolves issues and escalates to Finance Coordinator and Contracts and Home Care stakeholders as required.
  • Responsible for identification of privacy breach cases in all form of communications between FMHC stakeholders, escalates to Finance Coordinator, keeps updated knowledge of PHIPA on regular basis by attendance to LMS Material as assigned.
  • Responsible for maintaining accurate financial records and ensuring compliance with relevant laws, regulations, and policies.
  • Assist with maintenance of the Accounts Payable sub-ledgers General Ledger integrity and related journals entries in compliance with the policies, procedures, and processes of Ontario Health atHome Mississauga Halton area.
Accounts Receivable Functions:
  • Oversee compiling, calculation, balances and deposits cash receipts as required.
  • Provide support to Accounting Assistants with reconciling cheques received against amounts invoiced.
  • Responsible for following up to collect of accounts receivable invoices.
General Accounting Functions:
  • Collect and prepare weekly/monthly statistics and prepares reports as required.
  • Prepare monthly account analysis, accruals and reconciliation.
  • Assist Finance Coordinator/Manager Finance with month/year-end closing within required deadlines.
  • Maintain organized and accurate vendor records, invoices and payment records for audit purposes.
  • Facilitate the issuance of miscellaneous invoices and remittances by established protocols and standards.
  • Collaborate with cross-functional teams to support month and year-end closing activities, demonstrating a deep understanding of financial reporting requirements and adherence to strict timelines.
  • Maintain efficient record-keeping for clients in digital and physical formats while strictly adhering to organization privacy policies and procedures.
  • Participate in the preparation of ad hoc reports and working papers for year-end audit.
  • Identify issues/discrepancies that differ from policy and procedure and refer them to the manager with recommendations for appropriate solutions.
Qualifications:
  • Bachelor's Degree in business administration or accounting.
  • Minimum three (3) year job-related accounting experience.
  • Strong knowledge of accounting principles and practices.
  • Experience with accounting software, preferably Microsoft Dynamics GP.
  • Excellent attention to detail and accuracy.
  • Strong analytical and problem-solving skills.
  • Ability to work independently and as part of a team.
  • Excellent communication and interpersonal skills.
  • Ability to prioritize tasks and meet deadlines.
  • Willingness to learn and adapt to new technologies and processes.
  • Familiarity with GAAP principles as related to the role.
  • Experience in accounting and data controls.
  • We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date.

Ontario Health atHome is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.