Administrative Support Specialist

2 weeks ago

Richmond, British Columbia, Canada Back in Motion Rehab Full time
Administrative Assistant Opportunity

Back in Motion Rehab is seeking a skilled Administrative Assistant to join our team in Richmond. As a key member of our administrative staff, you will provide exceptional support to our clients and staff, ensuring a seamless experience for all.

Key Responsibilities:

  • Provide administrative support to clients and staff, including greeting clients, booking appointments, and answering inquiries.
  • Manage client records, prepare clinical documents, and maintain accurate filing systems.
  • Assist with daily operations, including balancing end-of-day transactions, preparing bank deposits, and monitoring ICBC and WSBC rejections.
  • Ensure the facility is clean and well-maintained, and respond to client and staff needs in a timely and professional manner.
  • Coordinate daily activities, close client appointments, and prepare attendance sheets.
  • Assist with general office administration, including mail distribution, uploading medicals, and coordinating client files upon discharge.

Requirements:

  • At least one year of administrative experience or related experience.
  • Ability to multi-task, with strong attention to detail and organization skills.
  • Experience with Jane Software is an asset.
  • Excellent time management and customer service skills.

Back in Motion Rehab is an equal opportunities employer. We welcome applications from qualified candidates who are passionate about providing exceptional administrative support.

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