Secretary 3

2 weeks ago

Winnipeg, Manitoba, Canada Health Sciences Centre Full time

Job Title: Administrative Assistant

Company: Shared Health

Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to provide secretarial support to our team of physicians in the Section of Gastroenterology.

About the Role: As an Administrative Assistant, you will be responsible for providing efficient and effective administrative support to our team, including typing correspondence, recording and transcribing minutes, and maintaining accurate records.

Key Responsibilities:

  • Provide secretarial support to three Geographical Full-Time physicians (GFTs) within the Section of Gastroenterology
  • Establish and maintain effective and efficient office systems
  • Type a variety of correspondence, including grants, manuscripts, and abstracts
  • Record and transcribe minutes as required
  • Assist other secretarial staff in the section as needed

Requirements:

  • Two years of related experience
  • Experience transcribing and distributing minutes
  • Experience working in a University environment with knowledge of University policies and procedures
  • Complete high school education, Manitoba standards
  • Successful completion of a recognized secretarial training program

Preferred Qualifications:

  • Competency in an Indigenous language and/or knowledge of Indigenous customs, traditions, and values
  • Typing 50 wpm, electronic calendar management, proficiency in Microsoft Office programs
  • Knowledge of medical terminology
  • Navigating the Internet and familiarity with granting and funding agency websites and processes
  • Excellent English communication skills, both oral and written

Physical Requirements:

  • Ability to meet deadlines and work effectively with frequent interruptions
  • Some bending (i.e. filing)
  • Walking to various departments/clinics in the hospital and to University of Manitoba Bannatyne Campus offices

About Shared Health: Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. We are committed to providing high-quality care and services to our patients and communities.

Why Work with Us: We value and support employment equity and workplace diversity, and we encourage all qualified individuals to apply. We offer a dynamic and supportive work environment, opportunities for professional growth and development, and a competitive compensation package.

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