Administrative Assistant

8 hours ago

Winnipeg, Manitoba, Canada Health Sciences Centre Full time
{"Job Title": "Secretary 3", "Job Description": "Job Summary

We are seeking a highly skilled and organized Secretary to join our team at the Health Sciences Centre. The successful candidate will provide administrative support to the staff psychologists and residents in Clinical Health Psychology, ensuring the smooth operation of our department.

Key Responsibilities
  • Provide exceptional telephone and reception services, including receiving and processing referrals, scheduling patient appointments, and greeting clients and visitors.
  • Manage and distribute all faxes, prioritizing urgent and non-urgent Clinical Health Psychology service requests.
  • Prepare and type general, personal, and confidential correspondence, reports, and memos.
  • Schedule meetings and appointments, reminding staff of their commitments and preparing related materials.
  • Prepare statistical reports and summaries at the request of Program management.
  • Provide backup secretarial services to other Clinical Health Psychology secretaries and support payroll as needed.
Requirements
  • Two years of recent, related secretarial experience in a healthcare environment.
  • Excellent interpersonal and English communication skills (oral and written).
  • Experience handling confidential patient health information.
  • Proficiency in working with databases, email, and computerized calendars.
Education and Certification
  • Complete high school education, Manitoba standards.
  • Successful completion of a recognized secretarial training program.
  • A combination of education and experience may be considered.
Qualifications and Skills
  • Typing 50 wpm, medical terminology (75% pass mark), Dictaphone.
  • Demonstrated proficiency in Microsoft Office (Word, Access, Excel, PowerPoint).
  • Highly motivated, detail-oriented, and strong organizational skills to manage a heavy workload.
  • Ability to work independently and cooperatively with minimal supervision.
Physical Requirements
  • Exercise tact and patience in difficult situations.
  • Work in an environment with frequent and unpredictable interruptions.
", "Language Code": "en-US"}

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