Administrative Assistant

6 days ago

Fredericton, New Brunswick, Canada University of New Brunswick Full time
Secretary PL4 (Administrative Assistant)

The Department of French at the University of New Brunswick is seeking a highly organized and detail-oriented Secretary PL4 (Administrative Assistant) to join their team.

About the Role
  • Provide administrative support to the Chair and department staff, ensuring the smooth operation of the department.
  • Manage schedules, organize meetings, and handle correspondence in a professional and timely manner.
  • Serve as the face of the department, making a positive first impression and fostering good relationships with all stakeholders.
Key Responsibilities
  • Greet visitors, answer phone calls, and respond to emails in a friendly and professional manner.
  • Provide information and assistance to students, faculty, and visitors, addressing inquiries or directing them to the appropriate person or department.
  • Maintain accurate financial records for various budgets and provide financial information to internal and external providers.
  • Edit departmental brochures and posters as needed, ensuring accuracy and consistency.
  • Post announcements and events on the department's social media pages, promoting engagement and community building.
  • Track upcoming events and important dates, ensuring that necessary items are obtained.
  • Maintain personnel files for department staff, ensuring confidentiality and accuracy.
  • Perform other administrative duties as assigned by the Chair.
Requirements
  • Post-secondary diploma in Business Administration or related field.
  • 1-3 years of experience in an office setting, with a combination of education and experience considered.
  • Some knowledge of French is considered a valuable asset.
  • Attention to detail, with the ability to address issues promptly and efficiently.
  • Clear and effective communication skills, with the ability to work with diverse stakeholders.
About the University of New Brunswick

The University of New Brunswick is a leading research-intensive university, committed to excellence in teaching, research, and community engagement. We offer a comprehensive benefits package, including a full pension, minimum of three weeks of vacation annually, and access to the Employee and Family Assistance Program (EFAP).

We are an equal opportunities employer, committed to employment equity and fostering diversity within our community. We welcome and encourage applications from all qualified individuals who will help us achieve our goals.

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