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Executive Assistant

2 months ago

Calgary, Alberta, Canada Summit Search Group Full time
About the Role

Summit Search Group is partnering with a leading construction industry company to find an exceptional Executive Assistant. This is a unique opportunity to support the President and CEO in a fast-paced environment.

Key Responsibilities
  • Calendar Management: Organize, prioritize, and manage the calendars of the President and CEO, scheduling and coordinating meetings, conferences, and appointments with maximum efficiency.
  • Meeting Support: Prepare meeting agendas, materials, and record accurate minutes as required.
  • Email Management: Monitor, sort, and screen emails, identifying and flagging important messages for the President and CEO.
  • Event Planning: Plan and execute corporate strategy events twice a year, ensuring seamless logistics and coordination.
  • Expense Reporting: Accurately complete and manage expense reports for the executive team, ensuring compliance with company policies.
  • Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.
  • Personal Support: Provide personal support to the executive team as required, including handling errands, logistics, shopping, and miscellaneous tasks.
  • Communication: Act as a key point of contact between the executives and other departments, clients, and stakeholders.
  • Travel Coordination: Plan and coordinate travel itineraries for the executives when needed.
Requirements
  • Education: Completed High School Diploma, Post-Secondary education is considered an asset.
  • Experience: 5 years' experience in a senior administrative role (ideally supporting more than one Executive).
  • Skills: Exceptional organizational skills, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), excellent communication and interpersonal skills, high level of discretion, and strong problem-solving and decision-making abilities.
About Us

Summit Search Group is a leading recruitment agency with a strong commitment to Diversity, Equality, and Inclusion. We strive for continuous development, modeling, inclusive behaviors, and proactively managing bias throughout our process.