Executive Assistant

2 months ago

Caledon, Ontario, Canada Weishaupt Design Group Full time
Salary:

Are you a proactive, detail-oriented professional with a knack for anticipating needs before they arise? We're seeking an exceptional Executive Assistant to support a dynamic entrepreneur in a personal capacity. If you thrive in fast-paced environments, excel under pressure, and take pride in your ability to handle the minutiae that keep the big picture running smoothly, this is the opportunity for you.

The role requires the ability to take swift direction, exhibit professionalism and the understanding that planning is subject to constant change. The ability to problem solve and troubleshoot on a dime is important, and always anticipate two or three steps ahead. The ideal candidate is someone who loves supporting a team and is willing to go above and beyond in even the simplest of situations. If there's a problem, find and offer solutions.

This role is based out of the Caledon East property, with some flexibility to work at the Founder's Toronto residence and/or offices on occasion.

Responsibilities

  • Extensive calendar scheduling management.
  • Booking International travel and accommodation.
  • Communication on behalf of the owner – via telephone and email.
  • Project Management – from party planning to property management.
  • Providing administrative support.
  • Being a thoughtful relationship manager.
  • Organizing and submitting personal and business expense reports.
  • Domestic Management – including, but not limited to, personal food shopping, personal errands, ordering lunches & dinners, flower arranging, overseeing personal home amenities, plus additional adhoc tasks.
  • Overseeing housekeepers and ensuring fridges and cupboards are stocked with fresh food, keeping track of purchases and receipts always being mindful of separating personal and business purchases.
  • Arranging and escorting a dog to groomer and vet appointments, taking the dog for walks when needed.
  • Ensuring travel documents, including for the dog, are accurate and making necessary arrangements in a timely manner

Requirements

  • Proven success in a similar role with 5+ years' experience.
  • Ability to multitask and prioritize daily workload.
  • Comfortable with and able to adapt to change.
  • A quick problem solver, be creative and tremendously resourceful.
  • Ability to multitask in a dynamic team environment.
  • Professionalism, discretion, and confidentiality are crucial.
  • An eye for the finer details.
  • Excellent communication skills and able to work in fast paced situations.
  • Flexible schedule, available outside of regular working hours (8:30am-5pm).
  • Self-driven, outstanding organizational skills and attention to detail.
  • Able to work weekends, on occasion (lieu days provided).
  • Open/available for travel if required.
  • Excellent computer skills in Microsoft Outlook, Power Point, Excel, and Word.
  • Must love working with dogs.
  • Must have reliable access to a vehicle.
  • Must be able to commute throughout the GTA when required.

More about the business:

WEISHAUPT DESIGN GROUP is a North American based furniture retailer, manufacturer and distributor engaged in both residential and contract markets, offering classic-contemporary designs with timeless style and enduring quality.

The success of our business is thanks to the amazing efforts of every single member of our group. Here are some of the ways we make sure that working for us is an awesome experience:

  • Competitive Salary
  • Health and Dental Benefits – premium paid 100%
  • Employee Assistance Program
  • 50% employee discount on our products
  • Employee Recognition Program
  • Anniversary credit program
  • Unique travel opportunities
  • Social events throughout the year

We recognize that deciding to change jobs is an important decision and we thank you for considering us in your choice.

For more information about our businesses, please visit

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