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Career Centre Coordinator

2 months ago

Vancouver, British Columbia, Canada UBC Full time

**Job Summary:** The Career Centre Coordinator provides administrative support for the UBC Career Centre, coordinating employer and alumni related programs, events, and services, and acts as the first point of contact for inquiries from employers, alumni, and the workplace community.





The Career Centre Coordinator plays a key role in fostering a diverse and inclusive environment, supporting graduate and undergraduate students across all disciplines in their career development journey. This position coordinates the administration for all employer and alumni related programs, events, and services, including career fairs, employer info sessions, workshops, and online job postings.





**Key Responsibilities:**

• Provide a warm, friendly, and professional environment as the first point of contact for students, alumni, employers, faculty, and community members.
• Address inquiries about career development, workshops, events, and resources, guiding individuals to appropriate support services both on-campus and in the community.
• Serve as a key liaison for employer and alumni interactions, supporting recruitment activities, employer information sessions, and job postings.
• Coordinate interview room bookings, resume collection, and scheduling services for employers.
• Coordinate with Employer and Alumni Engagement Specialists regarding employer activity and inquiries, passing on relevant and important information to best serve employer partners.
• Event Support: Work with EAE Event Team members to support fairs, coordinate communications, navigate employers and students' inquiries, and execute day-of requirements.
• Ability to work occasional evenings in support of special events and programs.





**Qualifications:**

• High School graduation and a two-year post-secondary diploma, or equivalent combination of education and experience.
• Minimum four years of related experience, preferably in a student-services, career development environment or customer service/sales environment.
• Strong interpersonal skills with the ability to communicate effectively and professionally, both orally and in writing.
• Demonstrated ability to prioritize tasks, work independently, and handle confidential information with discretion.
• Experience working with external stakeholders and customers in a highly professional manner.
• A commitment to diversity, equity, and inclusion initiatives.
• Ability to analyze problems, identify key information, and make decisions independently.
• Ability to take initiative, prioritize work, multi-task, and work in a high-volume, fast-paced environment.
• Pro-active and cognizant of conflicting priorities with the ability to advise and direct resolutions.
• Ability to effectively manage multiple tasks and priorities.
• Ability to exercise judgment, tact, discretion, and diplomacy.
• Ability to deal with a diversity of people in a calm, courteous, and effective manner.
• Effective organizational, problem-solving, planning, and analytical skills. Ability to maintain accuracy and attention to detail.
• Excellent command of the English language. Proficient in the use of English grammar, spelling, and punctuation and professional terminology. Proven ability to communicate professionally and tactfully, both orally and in writing.
• Familiarity with university policies, procedures, and administrative systems, including Symplicity CRM, Scientia Portal, Workday.
• Familiarity and experience with Mail Chimp, Mail Merge, LinkedIn, and Canva.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database management.