Senior Executive Assistant

3 weeks ago

Toronto, Ontario, Canada RBC - Royal Bank Full time

Job Summary

Job Description

What is the opportunity?

As the Executive Assistant supporting a MD, Head - Global Market Services & Network Management, Investor Services, you will provide in-depth support in day-to-day management of the team in the Greater Toronto Region. The primary purpose of this role is to help the MD maximize their time against top priorities with their senior leadership team and in the market, employee engagement, and business results through administrative and operational support. You will proactively recommend and implement changes to improve efficiency, build relationships with internal and external stakeholders, and assist with reporting analyses to support the work of the Managing Director.

What will you do?

  • Effectively represents the MD's and business unit through professional and collaborative interactions with executive assistants across the enterprise.
  • Anticipate issues and initiates appropriate actions to ensure the most effective use of the MD's time, and efficient function of the business unit, prioritizes incoming requests and inquiries, responds in a timely manner and redirects as appropriate.
  • Ensures all required information for meetings is assembled in advance, including agendas, pre-reads and other materials.
  • Proactively manages the MD's calendar to ensure the most effective use of time with minimal input and direction and coordinates with key partners as required.
  • Manages travel arrangements for efficiency and cost effectiveness.
  • Acts as the first point of contact for key external stakeholders.
  • Assist with the logistical organization of both senior management, full department meetings, planned or ad hoc team events, including booking meeting rooms, arranging catering, distribution of materials and providing post-event support, as needed.
  • As required, prepares expense reports ensuring accuracy and adherence to finance policies, and assists with the overall budget and identifying opportunities for department cost savings.
  • Support for HR activities and Workday requests including onboarding new hires, monitoring RBC Learning requirements (Code of Conduct).
  • Department administration including, managing team locker allocation, ordering supplies, coordinating real estate needs, managing vacation schedules, business continuity planning.

What do you need to succeed?

Must-have:

  • College Diploma or University graduate preferred or equivalent experience.
  • 3 - 5 years' experience providing administrative support at the executive level.
  • Advanced knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point) and Adobe Acrobat
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, clients, external partners and donors.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details.
  • Highly resourceful team-player, with the ability to also be extremely effective independently.

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

  • Excellent exposure to communicate with various business partners and stakeholders in Investor Services and within other platforms as appropriate
  • Working with an exciting, close-knit, supportive & dynamic group
  • Opportunity to collaborate with other business segments within the bank
  • Excellent career development and progression opportunities
  • A comprehensive Total Rewards Program including bonuses and flexible benefits
  • Competitive compensation
  • Access to a variety of job opportunities across business and geographies

Job Skills

Agendas, Executive Leadership, External Stakeholders, Operations Support, Organizing Meetings, People Management, Team Management

Additional Job Details

Address:

RBC CENTRE, 155 WELLINGTON ST W:TORONTO

City:

TORONTO

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

Wealth Management

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

Application Deadline:

Inclusion and Equal Opportunity Employment

At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.
​​​​​​​
We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.

Join our Talent Community

Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.

Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at

  • Executive Assistant

    5 days ago

    Toronto, Ontario, Ontario, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACTTORONTOHave you reached the ceiling in your current EA role?Do you have experience with Microsoft Office?Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The CompanyOur client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are...

  • Executive Assistant

    1 month ago

    Toronto, Ontario, Canada Salvation Army Full time

    Description About The Salvation Army Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Vision Statement We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus....

  • Executive Assistant

    3 weeks ago

    Toronto, Ontario, Canada Holt Renfrew Full time

    Holt Renfrew offers you an inspiring, fashion-driven environment with opportunities to learn and grow. From our incredible partnerships with iconic luxury brands, to our commitments to corporate social responsibility, you will be inspired every day.The Executive Assistant defines the luxury lifestyle shopping experience through building lasting relationships...

  • Executive Assistant

    2 days ago

    Toronto, Ontario, Canada GWL Realty Advisors Full time

    About GWL Realty Advisors GWLRA is a leader in both the commercial and multi-residential real estate industries. Driven by our values of Integrity, Ambition, Creativity, and Empathy, our vision is to be a sustainable company known for exceptional real estate management, trusted advice, and outstanding service by consistently fulfilling our mission to...

  • Executive Assistant

    3 weeks ago

    Toronto, Ontario, Canada Royal Bank of Canada Full time

    Job SummaryJob DescriptionWhat is the opportunity?You will provide organizational and administrative support to our Managing Director & Deputy Head, Global Corporate Banking. The role also includes the co-ordination of high impact employee events and executive level meetings. Skills required include a solutions-oriented attitude, a track record of building...

  • Executive Assistant to VP

    1 day ago

    Toronto, Ontario, Canada RBC - Royal Bank Full time

    Job SummaryThe Executive Assistant will play a critical role by providing direct support to the Vice President, Brand Marketing administrative and operational support to the Enterprise Brand's Senior Management Team (SMT) and the broader Enterprise Brand Team.Job DescriptionWhat is the opportunity?The Executive Assistant will play a critical role by...

  • Executive Assistant

    2 days ago

    Greater Toronto Area, Canada, Ontario Collabera Full time

    Daily Responsibilities:Act as key contact person for Senior Vice PresidentUnderstand the organization and PC structure to source for information independentlyProvide comprehensive daily (traditional and non- traditional) SVP supportResponsible for the day-to-day general office management (i.e. maintain confidentiality of files, order office supplies,...

  • Senior Account Executive

    3 weeks ago

    Toronto, Ontario, Canada VendorPm Full time

    The RoleAs Senior Account Executive, you will report to our Head of Revenue; leveraging your sales experience B2B SaaS, with the goal of expanding VendorPM's solution globally. Our Account Executives will have a tremendous opportunity to drive revenue, make an impact, and work with autonomy. The right candidates will be provided a growth path to a Sales...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada Annualytix Financial Services Inc. Full time

    Annualytix Financial Services Inc. is a company dedicated to design, develop and implement the Financial Plan for individuals, families and business owners. We provide the best possible custom designed financial solutions for you, your family and your business. We give you the best rate guarantee for qualifying clients. We have the experience to ensure their...

  • Junior Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Take It Easy Group Full time

    Salary: $50,000+*This is a remote position*Who Are We?Soar EA, powered by Take It Easy Group, is a group of passionate fractional Executive Business Partners who are on a mission to redefine how CEOs and Founders scale their businesses.We are a remote first company, and are disrupting the way people think of the executive support world. We are more than just...

  • Executive Assistant

    2 days ago

    Toronto, Ontario, Canada Minto Group Full time

    Position: Executive Assistant Location: Minto Toronto Head Office Business Unit: Minto Properties Build your future at Minto Since 1955, we've been proudly building better places for people to live, work and play, one home and one relationship at a time. To us, it's all about special moments — like the thrill of a new apartment, the pride in owning a...

  • Account Executive

    1 month ago

    Toronto, Ontario, Canada Annualytix Financial Services Inc. Full time

    Annualytix Financial Services Inc. is a company dedicated to design, develop and implement the Financial Plan for individuals, families and business owners. We provide the best possible custom designed financial solutions for you, your family and your business. We give you the best rate guarantee for qualifying clients. We have the experience to ensure their...

  • Senior Client Executive

    2 days ago

    Toronto, Ontario, Canada Marsh Full time

    As a global leader in insurance broking and risk management, Marsh helps clients succeed by defining, designing, and delivering innovative, industry-specific solutions to effectively manage risk. Marsh is searching for experienced Senior Client Executive to join our Manufacturing team.What can you expect? Manage a book of high-profile, highly complex...

  • Managed Services Account Executive

    1 day ago

    Toronto, Ontario, Canada RedBranch Executive Search & Recruitment Inc. Full time

    Our client is a fast-growing, nationally recognized, IT Solution provider located in Richmond Hill and they have an excellent opportunity for a Managed IT Services Account Executive. This is a hybrid role, 3 days onsite. Primary Responsibilities Responsible for selling on a national level, all of the current managed and professional services solutions...

  • Senior Client Executive

    1 day ago

    Toronto, Ontario, Canada Marsh Full time

    As a global leader in insurance broking and risk management, Marsh helps clients succeed by defining, designing, and delivering innovative, industry-specific solutions to effectively manage risk. Marsh is searching for experienced Senior Client Executive to join our Manufacturing team.What can you expect? Manage a book of high-profile, highly complex...

  • Executive Assistant

    3 weeks ago

    Toronto, Ontario, Canada Ontario NDP Caucus Full time

    Salary: Objective: To coordinate the Member's Queen's Park and Constituency Office and to carry out political and legislative duties on behalf of the Member. Responsible to the Member for: Management and Supervision (in consultation with the Member)Makes effective recommendations concerning the hiring of new employees at the Members Offices. Assigns...

  • Senior Sales Executive

    2 weeks ago

    Toronto, Ontario, Canada Courtyard Toronto Downtown Full time

    Job Number Job Category Sales & MarketingLocation Courtyard Toronto Downtown, 475 Yonge Street, Toronto, ONT, Canada VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Management JOB SUMMARY Acts as the on-property liaison for group sales within the pre-defined peak room parameters for Property Sales. Contracts and closes group...

  • Bilingual Executive Assistant

    7 days ago

    Toronto, Ontario, Canada Zurich Insurance Company Ltd. Full time

    The OpportunityAre you seeking a compassionate, collaborative, values-centered workplace with motivating colleagues and leaders? Do you possess the drive and aspiration to excel and prosper at the most influential global insurance provider in the world? Look no further than Zurich Canada. Join our Toronto office as an Executive Assistant to the Chief...

  • Executive Assistant

    3 weeks ago

    Toronto, Ontario, Canada RBC - Royal Bank Full time

    Job SummaryJob DescriptionWhat is the opportunity?The EA will provide administrative support and coordination activities for a team of people, including 4 Vice Presidents. This role will have extensive knowledge of the job and policies/practices, and will be performing a wide range of advanced administrative/operational assignments.What will you do?Manages...

  • Executive Office Assistant

    2 days ago

    Toronto, Ontario, Ontario, Canada Focal Healthcare Full time

    Department:Corporate AffairsReports to:Operations ManagerResponsibilities:Lead the day-to-day management of supplies, equipment, and facilities including equipment maintenance, inventory management, deliveries and related activitiesProvide confidential secretarial, administrative and general support for company executives as required, including managing the...