Executive Assistant
4 weeks ago
Daily Responsibilities:
- Act as key contact person for Senior Vice President
- Understand the organization and PC structure to source for information independently
- Provide comprehensive daily (traditional and non- traditional) SVP support
- Responsible for the day-to-day general office management (i.e. maintain confidentiality of files, order office supplies, computer equipment, update files)
- Work with other Executive Assistants to complete tasks
- Manage the SVP’s calendar (scheduling/maintaining reoccurring meetings, avoiding meeting conflicts, etc.)
- Provide event support as needed
- Monitor SVP’s e-mail inbox to help manage meeting proposals, action items, and proactively address or delegate inquiries
- Review/cascade emails accordingly while upholding confidentiality (i.e., employee information, proprietary data)
- Coordinate delegation of authority items such as expenses related to senior management, and approvals
- Assist with pulling reports, or providing details for presentations
- Help with errands such as lunch, coffee and etc.
- Make travel arrangements for SVP, including international travel and ensure SVP has proper documentation
- Provide some support to departmental financials and act as a delegate to approval for expense requests as appropriate
Must Have Skills:
- Seasoned professional with at least 8 - 10+ years of comprehensive experience and proven success as an Executive Assistant within a corporate environment
- Expert proficiency using Microsoft Word, Outlook, Excel, and PowerPoint
- Must be comfortable doing untraditional and ad hoc Executive Assistant duties
- Work independently, and within a team setting
- Strong English communication skills (both verbal and written)
- Interpersonal skills with the ability to build trust and maintain confidentiality
- Strong organizational skills including ability to organize, plan and schedule activities
- High attention to detail is critical to role
- Ability to multi-task and prioritize workload to meet deadlines
- Strong calendar management/scheduling skills
- Ability to work efficiently and accurately with minimal supervision
- Ability to use sound judgement in decision making
- Demonstrate good problem solving skills and resourceful in working with Executive Administrative Assistants and department
- Demonstrate initiative, positive and helpful attitude when dealing with others in a professional manner
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