Executive Assistant

2 weeks ago

Toronto, Ontario, Canada RBC - Royal Bank Full time

Job Summary

Job Description

What is the opportunity?

The EA will provide administrative support and coordination activities for a team of people, including 4 Vice Presidents. This role will have extensive knowledge of the job and policies/practices, and will be performing a wide range of advanced administrative/operational assignments.

What will you do?

  • Manages and maintains calendars, coordinates meetings, conferences and travel arrangements for the Executive.
  • Acts as the Executive's delegate for email and phone mail during absences, handles and forwards issues, prioritizing for VP's action upon return. Researches and responds to routine inquiries and requests.
  • Prepares material needed for daily schedules and meeting bookings
  • Develops communications, meeting / conference materials, forms, documents, presentations, spreadsheets, and other record-keeping databases.
  • Coordinates and administers all requirements and maintains appropriate records in managing the department including preparing and verifying expense claims and invoices, monthly audit reconciliation of travel and other expenses, supplies, telecommunications, equipment and premises requirements, manage vacation tracking and producing / distributing monthly away lists.
  • Manages any ad hoc activities requested by VP, SVP, such as points awards programs, career conversations for enterprise programs, the team Connect site, and any new initiatives that the SVP participates in.

What do you need to succeed?

Must have:

  • 5+ years working with Executives (Vice President & above).
  • Technically savvy; highly proficient in Microsoft Word, Power Point, Excel, Outlook.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal skills, diplomacy, tact, positive can-do attitude.
  • Outstanding time management and organization skills.

Nice-to-Have:

  • Experience with Human Resources tool, Workday.

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

  • A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions.
  • Ability to make a difference and lasting impact.
  • Work in a dynamic, collaborative, progressive, and high-performing team
  • 5+ years working with Executives (Vice President & above).
  • Technically savvy; highly proficient in Microsoft Word, Power Point, Excel, Outlook.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal skills, diplomacy, tact, positive can-do attitude.
  • Outstanding time management and organization skills.

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address:

20 KING ST W:TORONTO

City:

TORONTO

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

GROUP RISK MANAGEMENT

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

Application Deadline:

Inclusion and Equal Opportunity Employment

At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.
​​​​​​​
We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.

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