Executive Assistant to VP

4 weeks ago

Toronto, Ontario, Canada RBC - Royal Bank Full time

Job Summary

The Executive Assistant will play a critical role by providing direct support to the Vice President, Brand Marketing administrative and operational support to the Enterprise Brand's Senior Management Team (SMT) and the broader Enterprise Brand Team.

Job Description

What is the opportunity?

The Executive Assistant will play a critical role by providing direct support to the Vice President, Brand Marketing administrative and operational support to the Enterprise Brand's Senior Management Team (SMT) and the broader Enterprise Brand Team.

What will you do?

  • Provide proactive daily support to the VPs, through actively managing calendars, scheduling meetings, collecting information and preparing materials in advance of meetings while maintaining a high degree of confidentiality and accuracy within a fast-paced, deadline driven environment.
  • Develop and manage agenda & content material for monthly SMT & Brand Team meetings. Co-Host monthly SMT & Brand Team meetings via WebEx on behalf of VP
  • Coordinate all aspects of internal event planning such as team building sessions, socials, and communication
  • Proactively manage travel arrangements/itinerary for VP and occasionally the senior leadership team, ensuring seamless travel and efficient use of budgeting and resources.
  • Provide operational support to the team which may include but is not limited to solving IT/equipment related issues, making necessary arrangements for on boarding/offboarding new team members, coordinating real estate needs for the team (building passes, meeting room/conference floor bookings, etc.), maintenance on team distribution lists and team organizational chart, upkeep on promotional merchandise storage areas, support initiatives around improving employee experiences, and raising issues to HR while ensuring adherence RBC policies.
  • Collaboration with key internal partners to ensure a smooth and seamless completion of tasks. Other administrative assistants, Corporate Real Estate, IT, HR, Procurement, Communication, Corporate Citizenship, etc.
  • Collaboration with key external partner contacts including: agency partners, vendors, sponsorship partnerships.
  • Secondary Curatorial Department Office Manager. Act as an escalation point for Art Curators. Manage boardroom booking & security card access when applicable.

What do you need to succeed?

Must-have:

  • 5+ years of Executive or Administrative support experience supporting multiple senior leaders.
  • Superior organizational skills, specifically around calendar management, scheduling, ability to organize, plan, and schedule activities.
  • Strong interpersonal relationship skills in working effectively with various levels of staff and business partners, including senior management and executives; ability to work as a team member.
  • Sound judgement in decision making, strong problem-solving and analytical skills, resourceful in working with others and representing the Enterprise Brand Team.
  • Anticipate the needs of the VPs and flag questions or opportunities before issues arise.
  • Demonstrate initiative, a positive and helpful attitude when dealing with others in a professional manner.
  • High proficiency in MS Office (Word, PowerPoint, Excel, Outlook), navigational skills (intranet, internet), video conferencing and research skills.

Nice to have

  • Solid knowledge of relevant RBC policies and procedures (e.g. vacation and absence management; expense guidelines; travel policy)
  • Experience with My Marketplace / Access Manager
  • Experience with Concur

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients succeed. We care about each other, reaching our potential, making a difference to our communities and achieving success that is mutual.

  • Opportunity to be a valuable member of a critical team.
  • Significant exposure to stakeholders across multiple businesses.
  • A collaborative culture that recognizes innovative business ideas.

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address:

BAY WELLINGTON TOWER, 181 BAY ST:TORONTO

City:

TORONTO

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

HUMAN RESOURCES

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

Application Deadline:

Inclusion and Equal Opportunity Employment

At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.
​​​​​​​
We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.

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