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Office Coordinator

3 months ago

Toronto Ontario, Ontario, Canada Career Connections Canada Inc. Full time

Job Description:

We are seeking a detail-oriented Office Administrator to join our team. The ideal candidate will be responsible for overseeing the daily administrative operations of the office, ensuring efficiency and professionalism in all tasks.


The Office Coordinator role operates within various areas of the company. This position plans, directs, and implements a variety of programs within the daily operations of the organization. It also rotates through different departments, such as Order Processing, Customer Service, and Procurement, learning and assisting as needed for future growth in the management team.


This is a full-time, permanent, on-site role (Monday – Friday).


Responsibilities:

- Assist with managing the day-to-day operations of the office

- Serve as a point of contact for employees, vendors, subcontractors, and clients

- Respond promptly and professionally to all emails and phone calls

- Prepare and process all project invoices and track expenditures

- Work with and learn each area of the company to support absences and future administrative needs


Education & Experience:

- College diploma or equivalent work experience

- Bright, confident, and personable

- Excellent interpersonal and communication skills

- Proactive, flexible, and dynamic with strong organizational abilities

- Ability to follow office procedures to ensure maximum efficiency

- Able to work independently with general guidance

- Strong attention to detail

- Proficient with Google, MS Office (Word, Excel, PowerPoint), AS400 (a plus)

- Team-oriented

- Demonstrates discretion and sound judgment

- Strong written and verbal communication skills

- Able to work under pressure and manage multiple tasks with varying priorities


Skills:

- Excellent listening abilities

- Problem-solving mindset

- Strong verbal and written communication skills

- Resilient in handling customer complaints and resolving issues

- Team player

- Self-motivated and proactive

- Ability to multitask and manage multiple projects within set timeframes

- Capable of training, mentoring, and coaching employees at all levels of the company

** Career Connections Canada Inc. welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request an accommodation, please contact Career Connections Canada Inc.**