Administrative Assistant

4 weeks ago

London Ontario KZ, Middlesex, Canada Samuel, Son & Co., Limited Full time

At Samuel, we believe every team member brings unique and valuable skills, experiences and knowledge to our thriving business - enabling us to build on over 167 years of success in the metal industry. We offer countless opportunities for our team members to develop and grow in their careers, empower them to make decisions on the job and be a part of driving positive change - within our organization and in the communities where we live and work. If you're seeking an inclusive, supportive and welcoming workplace to make your mark and grow your career, we have the programs, culture and opportunities to make it happen. We're stronger together.

Here are some great benefits that we offer:

  • Competitive pay
  • Company paid health and dental benefits
  • Paid vacation and an annual bonus
  • Defined Contribution Pension Plan with company match
  • Tuition reimbursement program
  • Protective personal equipment is provided or cost of purchase is reimbursed
  • On the job training

Duties and Responsibilities:

Accounts Payable:

  • A/P Invoicing – incoming mail, emailed invoices, matching received PO’s to Invoices, enter into ERP (IndustriOS) for posting.
  • Prepare cheque runs & EFT payments as required.
  • Managing Vendors (addition, removal, updating) in ERP System (IndustriOS).
  • Cash Disbursement calculations.
  • Month End Preparation including ensuring PO receipt and accruals.

Accounts Receivable:

  • Completing customer Invoicing / credits in ERP system (IndustriOS), distribution of invoices / credits to customers.
  • Management of customer payment receipts including account & bank reconciliations.
  • Customer collections & A/R status reporting.

Purchasing:

  • MRO Purchasing including cycle counts, creating purchase orders and vendor management.
  • Creating and distribution of Purchase Orders as required for MRO and services.
  • Receiving in the ERP system of purchase orders.

Support:

  • Customer Service Support – including order entry, product quoting, customer communications, freight quoting and coordinating shipments.
  • General File management – Hardcopy/ electronic for AR/ AP, Inventory transactions, Manufacturing orders, Quality, Health & Safety.
  • Release of Production orders to the production floor.
  • Producing a variety of reports including income statements and balance sheets as required.
  • Checking for accuracy in reports, figures, and postings.
  • Prepare / receive courier shipments as required.
  • Switchboard duties.
  • Incoming mail management.

Skills and Qualifications:

  • Excellent communication skills, a pleasant demeanor and ability to work with various personalities.
  • Excellent attention to detail and the ability to multitask.
  • Patience to be able to stay calm under pressure.
  • Strong organizational skills to be able to keep up with various internal needs and conduct follow-ups in a timely manner.
  • Adaptability and flexibility to deal with changing priorities.
  • Strong computer skills, primarily MS Office, a strength in Excel, experience with IndustrOS and Sage are an asset.
  • A positive attitude and ability to work well in a team environment.

Additional duties as required.

At Samuel we believe in a culture of equality. Respect and integrity are at our core. We are committed to building and embracing a diverse workforce and creating an environment that is open and inclusive for everyone.

Job Type: Full-time

#J-18808-Ljbffr

  • Clinical Administrative Assistant

    4 weeks ago

    London, Ontario, K5Z, Middlesex, Canada Gambit Clinic Full time

    Qualified Candidates from London, ON and nearby areas ONLY or Willing to Relocate to LONDON, Ontario. About Gambit Clinic Gambit Clinic is a pioneer in the digital health industry, providing accessible, high-quality healthcare to patients across Canada. Through our innovative telehealth platform, we connect patients with a network of dedicated health...

  • Administrative Assistant, Office of the Dean

    4 weeks ago

    London, Ontario, K5Z, Middlesex, Canada Western University Full time

    Classification & Regular Hours Hours per Week: 35Salary Grade: Level N Please note, this is a temporary role, covering a secondment, with an end date of September 1, 2025. About Western Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community...

  • Medical Office Administrator/Medical Assistant

    1 month ago

    London, Ontario, K5Z, Middlesex, Canada Lmc Full time

    LMC Healthcare (LMC) is Canada’s largest specialist care provider in diabetes & endocrinology. We’re transforming diabetes care by making it more accessible, comprehensive, and patient-centric than ever before. LMC has 11 multi-disciplinary centers of excellence located in 2 provinces (Alberta & Ontario). Our 60+ Endocrinologists, many of whom are...

  • Property Administrator

    4 weeks ago

    London, Ontario, K5Z, Middlesex, Canada Apex Property Management & Consulting Inc. Part time

    Apex Management & Consulting Inc. is a Southwest Ontario-based property management company that specializes in providing property management services for the Non-Profit housing sector. At Apex we are striving to create a world where housing matters, but people matter more. We CARE C*ompassion A*ccountability R*espect E*xcellence Position: On-Site Property...

  • Project Administrator

    4 weeks ago

    London, Ontario, K5Z, Middlesex, Canada Dufferin Construction Company Full time

    The Project Administrator, working under the general direction of the Project Superintendent, is responsible for providing administrative support on-site by ensuring the accurate and timely processing of all field-related documentation, payroll, and cost control information.Dufferin Construction, A CRH Company is currently hiring a Project Administrator to...

  • Service and ITM Administrator

    4 weeks ago

    London, Ontario, K5Z, Middlesex, Canada WESTERN FIRE PROTECTION Full time

    Position: Service/ITM Administrator Location: London, Ontario About Western Fire Protection: Western Fire Protection is a leader in fire suppression technology, offering optimal service to all fire sprinkler systems including inspections, maintenance, system testing and water flow testing. For the past 20 years, Western Fire Protection has been supplying...

  • Administrative Assistant

    4 weeks ago

    London, Ontario, Middlesex, Canada Compunnel Inc. Full time

    Job Description: Administrative Assistant 1 will provide administrative support to an individual, a small team or department. We seek a versatile professional who will coordinate, integrate and implement assigned administrative or staff functions.Roles & Responsibilities:Receive and relay telephone messages from internal and external sources.Enter routine...

  • Trades Payable Administrator

    4 weeks ago

    London, Ontario, K5Z, Middlesex, Canada EllisDon Full time

    You As a Trades Payable Administrator WillAccurately process approved invoices for payment.Prioritize workflow in a high-volume department to ensure deadlines are met.Work proactively, with your team to ensure fair distribution of the work in the department and to resolve issues with vendors and invoices.Comply with, and assist in developing, accounting...

  • Administrator (Operations)

    4 weeks ago

    London, Ontario, K5Z, Middlesex, Canada Drexel Full time

    Drexel is a true Canadian success story, calling London, Ontario, Canada our home since 2011. We are a family-owned and operated Woman-Owned Business, and we are committed to Sustainability and meeting our own needs without compromising the ability of future generations to meet their own needs.Drexel is a wholesale distribution and Third-Party Logistics...

  • Administrative Assistant

    4 weeks ago

    London, Ontario, Middlesex, Canada Compunnel Inc. Full time

    Job Description: The Administrative Assistant will be responsible for providing administrative support to an individual, small team, or department. This role requires a detail-oriented professional with excellent organizational skills and the ability to manage a variety of administrative tasks. The ideal candidate will have experience in data entry, filing,...

  • Payroll Administrator II

    3 weeks ago

    London, Ontario, K5Z, Middlesex, Canada Accoravillage Full time

    Thursday, August 22, 2024 Payroll Administrator – London Position Summary: Reporting to the Payroll Manager, the Payroll Administrator is accountable for full cycle payroll and for providing highly accurate and timely payroll information each pay. The role ensures that internal policies & practices are maintained, while also ensuring the legislative...

  • Events & Marketing Assistant, Foundation

    4 weeks ago

    London, Ontario, K5Z, Middlesex, Canada St. Joseph's Health Care London Full time

    Posting # 53612 - [ Non-Union ] Events & Marketing Assistant, Foundation - 1 position Foundation St. Joseph's Hospital - London, ON Full Time Salary Range: $21.44 - $29.49 /hour At no other time in history has health care mattered more to Canadians. At St. Joseph's Health Care London, we have a proud legacy of care across a wide variety of medical...

  • Events & Marketing Assistant, Foundation

    1 month ago

    London, Ontario, K5Z, Middlesex, Canada St. Joseph's Health Care, London Full time

    CARING FOR THE BODY, MIND & SPIRIT SINCE 1869Events & Marketing Assistant, Foundation - 1 positionFoundationSt. Joseph's Hospital - London, ONFull TimeSalary Range: $21.44 - $29.49 /hourAt no other time in history has health care mattered more to Canadians. At St. Joseph's Health Care London, we have a proud legacy of care across a wide variety of...

  • Contract Administrative Assistant

    2 weeks ago

    London, Ontario, Middlesex, Canada Auburn Developments Full time

    WHO WE ARE:Auburn Group of Companies has enjoyed success in the real estate industry for over 60 years. Our multifaceted company is known throughout southwestern Ontario for Auburn Developments a successful real estate development company, Auburn Homes for one and two-story condos, TerraCorp Management for residential and commercial property management, and...

  • Patient Care Assistant

    4 weeks ago

    London, Ontario, K5Z, Middlesex, Canada Ontario Health atHome Full time

    Job Description: Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place. As a Patient Care Assistant, you will provide support for the assigned team in their...

  • Office Administrator

    4 weeks ago

    London, Ontario, K5Z, Middlesex, Canada Oxford Builders Supplies Inc. Full time

    You as an Oxford Builders Office Administrator will: Assist in processing purchase orders and work orders Process all vehicle work orders and email AP invoice copies to fleet management. Assist with accounts payable, accounts receivables and billings Answer and direct incoming calls in a prompt, professional & courteous manner Compile customer invoices...

  • Medical Office Assistant

    4 weeks ago

    London, Ontario, K5Z, Middlesex, Canada Medpoint Health Care Centre Full time

    Company Description:Medpoint Health Care is a leading executive health care centre in Canada. We focus on preventative health care and offer comprehensive medical services at competitive prices.JOB DESCRIPTION:Medpoint is recruiting for an experienced medical office assistant to join our team! The candidate will be required to work collaboratively with other...

  • Project Manager Assistant

    4 weeks ago

    London, Ontario, K5Z, Middlesex, Canada Modern Staffing Full time

    Our client is Growing! They are currently looking for a Project Manager Assistant to join their innovative and dynamic team, with team members who take great pride in their global reputation and are truly family oriented. If you are passionate about supporting a growing team with all aspects of Project Management then this is a position for you!What’s In...

  • Office Administrator

    4 weeks ago

    London, Ontario, K5Z, Middlesex, Canada EllisDon Full time

    Connect with us LinkedIn, Instagram, Facebook, TwitterThinking about a change?We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting...

  • Administrator, Insolvency

    4 weeks ago

    London, Ontario, K5Z, Middlesex, Canada First American Full time

    Administrator, Insolvency Company Summary Come work for a company that’s committed to the success of each and every employee. A place where innovators and collaborators come together and build on each other’s talents. Where diversity is welcomed and celebrated. FCT provides industry-leading title insurance, default solutions and other real estate related...