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Project Administrator

3 months ago

London Ontario KZ, Middlesex, Canada Dufferin Construction Company Full time

The Project Administrator, working under the general direction of the Project Superintendent, is responsible for providing administrative support on-site by ensuring the accurate and timely processing of all field-related documentation, payroll, and cost control information.

Dufferin Construction, A CRH Company is currently hiring a Project Administrator to join their growing team

Who we are

Recognized as one of Greater Toronto's Top 100 Employers and under the long-established and respected name of Dufferin Construction, a CRH Company, we operate a multi-million construction business which provides construction services throughout Southern Ontario and on key projects across Canada. Founded in 1912, Dufferin Construction has built a solid reputation for market excellence, drawing on a rich history and a strong heritage of quality, stability, and innovative leadership in the marketplace. Dufferin Construction is one of the largest heavy civil engineering contractors in the industry, employing over 1000 people.

Why Work with Us?

  • Pension and benefits included after probationary period.
  • Bonus pay based on safety and performance.
  • Highly competitive starting wage with multi-tier wage structure.
  • Overtime opportunities are available.
  • Company provided PPE.
  • Company paid training.
  • Company sponsored social events and recognition program.
  • Employee Family Assistance Program.

Position: Project Administrator

Term: Full Time, Permanent

Location: Toronto West – London & Woodstock

Start Date: August 2024

Responsibilities:

  • Cost accounting for construction projects.
  • Code all incoming packing slips to ensure accuracy and timeliness.
  • Review and approve daily field logs from crew activities, ensuring completeness and accuracy.
  • Order and maintain utility locate files as per company processes.
  • Track rental equipment and approve rental equipment invoicing electronically.
  • Order job material and office supplies.
  • Coordinate all administrative paper flow.
  • Maintain electronic filing of project-related documentation and correspondence.
  • Production of Key Performance Indicators (costing information for asphalt paving and related works) and variance analysis of each KPI.
  • Analyze all financial information with an objective to control and monitor all costs.
  • Support monthly cost forecasting process.
  • Analyze the variance between budgeted profits and actual achieved.
  • Prepare reports in relation to project’s financial performance.
  • Resolve price discrepancies with the Purchasing Department. Adjust invoices as indicated by the Purchasing Department.
  • Provide reception relief as per set schedule.

Requirements:

  • Diploma or Degree in Business Accounting, Business Administration, or related area preferred.
  • 1 – 3 years related experience; construction experience is an asset.
  • Excellent oral and written communication skills.
  • Solid organizational, analytical, and prioritizing skills.
  • Ability to work within a fast-paced, high-pressure, deadline-driven environment.
  • Initiative to strategically improve business practices and foster a team environment.
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