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Administrative Assistant, Office of the Dean

3 months ago

London Ontario KZ, Middlesex, Canada Western University Full time
Classification & Regular Hours

Hours per Week: 35
Salary Grade: Level N

Please note, this is a temporary role, covering a secondment, with an end date of September 1, 2025.

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth.

About Us

The Schulich School of Medicine & Dentistry provides outstanding education within a research-intensive, distributed learning environment where tomorrow’s physicians, dentists and health researchers learn to be socially responsible leaders in the advancement of human health.

Responsibilities

The Administrative Assistant will provide administrative and logistical support to senior leaders (e.g., Vice Dean (Research), Vice Dean (Basic Medical Science), Manager (International Learning & Partnerships)), including managing administrative responsibilities related to scheduling, travel and document preparation.

Qualifications

Education:

  • 2 year community college diploma in Business Management/Administration

Experience:

  • 4 years’ experience providing administrative support and customer service for senior leaders
  • Administrative experience supporting senior leaders in a complex environment (e.g. healthcare, post-secondary, public sector) is preferred

Knowledge, Skills & Abilities:

  • Ability to apply active listening to hear and understand the complete message being communicated
  • Verbal communication skills to clearly express ideas in an objective manner
  • Ability to follow formal business practices with high attention to detail
  • Ability to interact professionally with students, staff, faculty, and other members of the University community
  • Ability to maintain a positive, outgoing attitude with genuine customer service orientation
  • Ability to multi-task and maintain an organized and effective personal work environment
  • Ability to summarize information and disseminate to others effectively in a timely manner
  • Adapts readily and effectively to changing priorities and demands
  • Attention to detail and proofreading abilities
  • Competency to maintain confidentiality and treat sensitive information with discretion
  • Critical thinking skills to analyze problems, and collect information required to make an accurate conclusion
  • Demonstrated ability to take initiative, to work independently and follow through on work assignments
  • Intermediate proficiency required in Microsoft Office Suite
  • Familiarity with applications used by Western – e-mail, calendars, OWL, Cascade, PeopleSoft, MustangMarket preferred
  • Familiarity with Western policies and guidelines related to finances and human resources preferred
Union Statement

Western welcomes applications from all qualified individuals; however, it is the university's policy to give first consideration to all qualified UWOSA applicants.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace.

Please Note:

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

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