Administration Co-ordinator

3 weeks ago


St Catharines Ontario LS, Niagara, Canada City of St. Catharines Full time

Summary:

Provide technical administrative support to the Office Manager and assistance to the Administration Division within the Planning and Development Services Department.

Duties and Responsibilities:

  • Provide technical administrative support to the Planning Services Division in regards to development applications, including circulation of applications for comment to relevant departments and agencies, preparation of open house and public meeting notifications and assembly of documents for submission to the Ontario Municipal Board on appeals of Council.
  • Process departmental inquiries and complaints and organize all departmental files, records and indexes in the current property system software.
  • Circulate applications for comment to relevant departments and agencies, preparation of open house and public meeting notifications and assembly of documents for submission to the Ontario Municipal Board on appeals of Council.
  • Arrange meetings and follow up correspondence to advise and educate the public of meeting outcomes.
  • Prior to issuance of permits, collect correct fees in AMANDA including cash, cheque, debit and credit cards, and verify revenue and receipts process.
  • Prepare and balance monthly statistical reports for permits issued.
  • Acting as primary contact for the Department, provide customer service to the public responding to all inquiries related to all aspects of the department and redirect technical inquiries accordingly.
  • Prepare and dispatch notices of nonconformity and/or Orders as directed by Building Section.
  • Review outgoing correspondence and complete AMANDA processes.
  • Assist the Office Manager in coordinating all aspects of the department's administrative functions.
  • Assist the Office Manager in supervising 8 staff including assigning work and training.

Position Requirements:

  • Two (2) year College Diploma in Office Administration, Customer Service, or Records Management.
  • At least one (1) year municipal experience preferably in a Planning and Development Division with a general knowledge of municipal government.
  • Knowledge of the Planning Act as it relates to Official Plan amendments, zoning amendments, draft plans of subdivision, and draft plans of condominium.
  • Customer Service skills in order to answer phones, deal with inquires at the counter and deal with difficult customers.
  • Records management experience would be considered an asset.
  • Knowledge of the Planning Act as well as various enforcement by-laws, including graffiti, property standards, signs, swimming pools, waste, grass and weeds and keeping of animals would be an asset.
  • Proficiency in MS Office Suite, Access and AMANDA
  • Ability to work within and meet multiple conflicting deadlines.
  • Proven completion of Ministry of Labour Worker Health and Safety Awareness training.
  • A demonstrated commitment to enhancing a safety culture.


CUPE 157 Pay Group 6
– Minimum $55,578 annually; Maximum $61,733 annually

Expected Work Location: City Hall

Hours of Work: Currently Monday – Friday; 8:30am - 4:30pm

THIS IS A TEMPORARY POSITION FOR APPROXIMATELY EIGHTEEN (18) MONTHS

The City of St. Catharines is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process.

#J-18808-Ljbffr
  • student recruiter

    4 weeks ago


    St. Catharines, Ontario, L0S, Niagara, Canada MTA CORPORATION Full time

    Minimum Requirements:Education: Bachelor's degreeExperience: 1 year to less than 2 years or equivalent experienceTasksProduce educational and publicity programs and informational materials to awaken curiosity and interest in the subject matter.Perform administrative tasks.Plan development projects.Act as spokesperson for an organization.Answer written...


  • St. Catharines, Ontario, L0S, Niagara, Canada U need a Pita Full time

    Education: College/CEGEP Tasks: Allocate material, human and financial resources to implement organizational policies and programs Authorize and organize the establishment of major departments and associated senior staff positions Co-ordinate the work of regions, divisions or departments Establish objectives for the organization and formulate or approve...

  • Co-Director of Care

    4 weeks ago


    Welland, Ontario, L0S, Niagara, Canada Jarlette Health Services Full time

    Making An Outstanding Difference In The Lives Of OthersRoyal Rose Place 635 Prince Charles Drive North, Welland, Ontario Join our team as the CO Director of Resident Care!Under the direction of the Administrator, the Co-Director of Resident Care is responsible and accountable for ensuring the provision of optimum care to promote the well-being of each...

  • Co-Director of Care

    3 weeks ago


    Welland, Ontario, L0S, Niagara, Canada Jarlette Full time

    Royal Rose Place 635 Prince Charles Drive North, Welland, Ontario Join our team as the CO Director of Resident Care! Under the direction of the Administrator, the Co-Director of Resident Care is responsible and accountable for ensuring the provision of optimum care to promote the well being of each individual resident. Ensures and provides the delivery of...


  • Welland, Ontario, L0S, Niagara, Canada Government of Canada - Central Full time

    Overview Languages: English Education Bachelor's degree Experience 5 years or more On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Allocate material, human and financial resources to implement organizational policies and programs. Authorize and organize the establishment of major...


  • Welland, Ontario, L0S, Niagara, Canada Walgre Transport Inc Full time

    Operations Manager – Trade, Broadcasting and Other ServicesCompany: Walgre Transport Inc.Location: Welland, ON L3C 6Z3Salary: $60.00 / hourVacancies: 1 vacancyEmployment Groups: Youth, Veterans of the Canadian Armed Forces, Visible minorities, Indigenous people, Newcomers to CanadaTerms of Employment: Permanent employment, Full-time (35 hours / week)Start...


  • Niagara-on-the-Lake, Ontario, L0S, Niagara, Canada Shoppers Drug Mart Pharmaprix Full time

    Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do. Why this role is important? SUMMARY: To assist the Front Store Manager (FSM) in managing the human, physical and financial resources of the store and in ensuring that store objectives...


  • St. Catharines, Canada Steelcon Group of Companies Full time

    **MAINTENANCE CO-ORDINATOR** **JOIN A TEAM WITH THE STRENGTH OF STEEL** Steelcon employees design, fabricate and build some of the most iconic steel structures from coast to coast. Whether you're working at one of our offices, shops or jobsites, at Steelcon you’ll make an impact every day. As a Maintenance Co-Ordinator at our fabrication shop in St....


  • St. Catharines, Canada Steelcon Group of Companies Full time

    **MAINTENANCE CO-ORDINATOR** **JOIN A TEAM WITH THE STRENGTH OF STEEL** Steelcon employees design, fabricate and build some of the most iconic steel structures from coast to coast. Whether you're working at one of our offices, shops or jobsites, at Steelcon you’ll make an impact every day. As a Maintenance Co-Ordinator at our fabrication shop in St....


  • St. Catharines, Canada City of St. Catharines Full time

    Summary: Provide technical administrative support to the Office Manager and assistance to the Administration Division within the Planning and Development Services Department. Duties and Responsibilities:Provide technical administrative support to the Planning Services Division in regards to development applications, including circulation of applications for...


  • St. Catharines, Canada City of St. Catharines Full time

    Summary: Provide technical administrative support to the Office Manager and assistance to the Administration Division within the Planning and Development Services Department. Duties and Responsibilities: Provide technical administrative support to the Planning Services Division in regards to development applications, including circulation of applications...


  • Oshawa, Ontario, C1K, Durham region, Canada Studyincanada Full time

    Nursing co-ordinators and supervisors co-ordinate and supervise the activities of registered nurses, registered psychiatric nurses, licensed practical nurses and other nursing personnel in the provision of patient care.Duties May IncludeSupervise registered nurses, licensed practical nurses and other nursing personnelEvaluate patients' needs and ensure...


  • St. Catharines, Canada 2498067 ONTARIO INC. Full time

    Work Term: PermanentWork Language: EnglishHours: 32 to 40 hours per weekEducation: Bachelor's degreeExperience: 2 years to less than 3 yearsWork settingRestaurantTasksAdminister staff consultation and grievance proceduresAssign projects to subordinates and staff relating to employment, compensation, labour relations and employee relationsCoordinate the...


  • Old Toronto, Ontario, CA ACAI Full time

    Electrical/Fire Alarm Co-ordinator Location: GTA Company: Onyx-Fire Protection Services Inc. - un membre enregistré de l'ACAI Published: 2 nov. 2023 Expires: 31 déc. 2023 Excellent wages with a fast-growing company. Onyx Electric is looking for a smart, responsible, detailed, and committed individual to work as an Electrical/Fire Alarm co-ordinator to...


  • St. Catharines, Canada 2498067 ONTARIO INC. Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 32 to 40 hours per weekEducation: Expérience: EducationBachelor's degreeWork settingRestaurantTasksAdminister staff consultation and grievance proceduresAssign projects to subordinates and staff relating to employment, compensation, labour relations and employee relationsCoordinate...


  • Ottawa, Ontario, H2B, Montréal, Canada Stars Orthodontics Full time

    Our clinic is looking to hire a Marketing Co-ordinator to join our growing team. We are looking for someone who will be at the forefront of our clinic’s expansion.Clinic Overview:We are a reputable orthodontic clinic that offers premium orthodontic service with the latest digital technology.Position Description:Marketing Co-ordinator identifies market...

  • office administrator

    3 months ago


    St. Catharines, Canada GOLDEN AUTO REPAIRS Full time

    Education: No degree, certificate or diplomaExperience: 7 months to less than 1 yearTasksEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking,...

  • office administrator

    3 months ago


    St. Catharines, Canada GOLDEN AUTO REPAIRS Full time

    Education: Expérience: EducationNo degree, certificate or diplomaTasksEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and...


  • Windsor, Ontario, K6U, CA ASAMAKA INDUSTRIES LTD Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 40 hours per weekEducation: ExpérienceTasks:Plan, develop, implement and evaluate human resources policies and programsAdvise managers and employees on the interpretation of human resources policies, benefit programs and collective agreementsEstablish and implement policies and...

  • Education Co-ordinator

    2 months ago


    St. Catharines, Canada Westhills Care Centre Full time

    **Job Overview** **Duties** - Plan, organize, implement and enforce educational programs for all newly hired employees in collaboration with Department Manager. Ensure that the pre-employment education program includes mandatory educational components, documentation/reporting, staff training on proper equipment use, infection control, health & safety in...

  • office administrator

    21 hours ago


    St. Catharines, Canada Employment and Social Development Canada Full time

    Posted on September 09, 2024 by GOLDEN AUTO REPAIRSJob detailsOffice AdministratorEducation: No degree, certificate or diploma.Experience7 months to less than 1 year.Location: St. Catharines, ONWorkplace Information: On siteSalary: $26.60 to $27.50 per hour (To be negotiated) / 30 to 40 hours per weekTerms of Employment: Permanent employment, Full-timeStart...

  • office administrator

    3 months ago


    St. Catharines, Canada 2483848 Ontario Limited Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsWork settingPrivate sectorTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister...

  • office administrator

    3 months ago


    St. Catharines, Canada 2483848 Ontario Limited Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateWork settingPrivate sectorTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and...

  • Office Administrator

    3 months ago


    St. Catharines, Canada Grape & Tender Fruit (Ontario) Limited Full time

    **Office Administrator** **St. Catharines, Ontario** Established in 1947, Grape & Tender Fruit (Ontario) Limited provides administration services for four not-for-profit boards: Grape Growers of Ontario, Ontario Tender Fruit Growers, Ontario Apple Growers and Ontario Fresh Grape Growers’ Marketing Board. The four boards operate under the Farm Products...


  • St. Catharines, Ontario, Canada Brock University Full time

    Position Overview:This role is integral to the operations of the Co-op Education unit, providing essential administrative and programmatic support to facilitate smooth daily functions across various co-op initiatives.Key Responsibilities:Serve as the primary point of contact for students, employers, staff, and faculty through various communication...


  • Greater Sudbury, Ontario, Ontario, Canada Larch Street Kids Child Care Center Inc Full time

    Durée de l'emploi: Permanent Langue de travail: Anglais Heures de travail: 36.25 hours per week Education: College/CEGEP Expérience: 1 year to less than 2 years Tasks Administer staff consultation and grievance procedures Coordinate the activities of the HR department in order to ensure they meet the organization's goals Plan, develop, implement...

  • office administrator

    3 months ago


    St. Catharines, Canada BITTS Testing Services Inc. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metAssist in the preparation of operating budget and...