Project Administrator

1 month ago

Quebec Canada, Canada Creative Niche Full time

We are seeking a bilingual Project Coordinator based in Quebec who will play a crucial role in ensuring the efficient and smooth operation of our large retail client's construction projects.


This role is 6 months to start, full-time hours, and involves contract management, purchase order administration, and invoicing to ensure projects are executed successfully.


***This person will work remote with the exception of 2 days in-office on Mondays and Tuesdays in their Laval office. ***


Responsibilities:

  • Pull contracts from their online system for vendors and suppliers.
  • Ensure compliance with contractual terms, deadlines, and specifications.
  • Maintain an organized repository of all project-related contracts and documentation.
  • Generate and process purchase orders for materials, equipment, and subcontractor services.
  • Track and manage all purchase orders to ensure they align with project requirements and budgets.
  • Prepare and issue accurate and timely invoices to clients, subcontractors, and other stakeholders.
  • Verify invoice accuracy and compliance with contractual terms.
  • Track payments and follow up on outstanding invoices to ensure timely receipt of funds.
  • Maintain organized project documentation, including contracts, change orders, and other project-related files.
  • Assist in the preparation of reports and documentation for project meetings and presentations.
  • Collaborate closely with project managers, subcontractors, and suppliers to ensure effective communication and coordination.
  • Monitor project budgets and spend.
  • Provide regular budget updates to project managers and finance teams.


Qualifications:

  • Bachelor's degree in Business, Construction Management, or a related field (preferred).
  • Proven experience in contract management, purchase order administration, and invoicing within the construction industry.
  • Strong attention to detail and organizational skills.
  • Excellent communication skills.
  • Proficiency in using relevant software and tools, such as Microsoft Office, project management software, and accounting software.
  • Knowledge of construction project management and relevant industry regulations.


We look forward to hearing from you

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