Administrative Assistant

4 weeks ago


NB, Canada Rutgers University Full time

Rutgers, The State University of New Jersey, is seeking an Administrative Assistant for the Statistics Department within the School of Arts & Sciences. This position supports SAS Department unit operations in areas of administrative support, purchasing, expense administration, records management, space & equipment management, and event planning.

Among the key duties of this position are the following:

  • Serves as department’s admin assistant and principle contact.
  • Monitors & maintains all common rooms, tends to printer/copier issues, routes mail, answers main office phone, and distributes messages.
  • Manages and updates card access system for department.
  • Replenishes office supplies and upkeeps facility conditions through work orders and general maintenance requests.
  • Demonstrates working knowledge of the use of common space technology.
  • Enters facility/maintenance and IT requests into the university’s work order systems follows up to ensure they are completed.
  • Serves as a resource for department personnel to resolve facility problems.
  • Disseminates departmental correspondence to faculty and staff on behalf of the Department Chair.
  • Sets up rooms/refreshments for departmental meetings.
  • Serves as backup support to other administrative staff.
  • Supports department operations as part of the business team.
  • Processes all purchase orders and expense reimbursement requests through Cornerstone Sciquest and Expense Management modules, which applies to faculty, graduate students, visitors, staff, and University transactions.
  • Advises faculty & staff regarding the expense reimbursement policy.
  • Purchases apply to the department unit, instructional needs, materials, and research services.
  • Tracks supply usage for budgeting purposes.
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