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Administrative Assistant

3 months ago

NB, Canada Rutgers University Full time

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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Posting Summary

Rutgers, The State University of New Jersey, is seeking an Administrative Assistant for the Physics & Astronomy department within the School of Arts & Sciences. Under the supervision of the Senior Department Administrator, responsible for various administrative services.

Among the key duties of this position are the following:

  • Prepares and processes documents necessary for appointments.
  • Assists with travel, reimbursements, seminars, appointment schedules, website updates and a variety of other tasks.
  • Assists in the hiring processes for various employee types.
  • Handles confidential documents and addresses and resolves problems as appropriate.
  • Assists in the preparation of various department reports and databases.
  • Prepares purchase requisitions and journal entries as necessary.
  • May be required to assist with processing Visas paperwork.
Qualifications

Minimum Education and Experience:

  • Bachelor’s degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, etc.

Required Knowledge, Skills, and Abilities:

  • Must possess good interpersonal skills, strong computer skills and the ability to work effectively in a busy environment of multiple concurrent tasks.
  • Strong oral and written communication skills are important.

Preferred Qualifications:

  • Five years working experience in an academic environment and/or experience that demonstrates knowledge and understanding of office administration.

Physical Demands and Work Environment:

  • Must possess the ability to work effectively in a hectic environment of multiple concurrent tasks.
Special Conditions

All offers of employment are contingent upon successful completion of all pre-employment screenings. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption.

Required Documents
  • Resume/CV
  • Cover Letter/Letter of Application
  • List of Professional References (contact Info)
Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law.

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