Administrative Assistant/receptionist

1 week ago


Red Deer County, Canada Paul Davis of Red Deer Full time

Essential Duties/Responsibilities of Administrative Assistant/Receptionist

  • Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department/area
  • Providing administrative assistance with typing, filing, drafting memos, and communications
  • Assisting the General Manager
  • Answer multiline phone system and taking detailed messages
  • Coordinate staff meetings for managers and their teams
  • Be a brand ambassador
  • Possess excellent written and communication skills
  • Must be detailoriented and have excellent organizational skills
  • Must have multitasking capabilities and technical prowess
  • Prepare, sort, and distribute incoming and outgoing mail and packages
  • Personable demeanor on the telephone and inperson
  • Have an unwavering dedication to customer service
  • Maintain comprehensive and accurate records
  • Order clothing
  • Sending Interior and Exterior samples out
  • Take excellent detailed messages
  • All other duties as assigned

Competency - Knowledge, Skills, and Abilities:

  • Excellent Communication skills
  • Typing skills WPM
  • Ability to be assertive, empathetic, inspiring, and engaging with others
  • Ability to learn and operate our primary operating systems
  • Ability to work with office equipment (fax, computer, scanner, calculator, postage meter, etc.)
  • Ability to work independently
  • Stress Management and Composure
  • Problem Solving and Conflict Resolution
  • Maintain a level of confidentiality
  • Follow the Paul Davis Values, Vision, Mission, and 10 Serving Basics

Preferred Education and Experience

  • Vocational courses, college courses, or certification(s) in office administration
  • Experience with achieving results and exceeding goals
  • Experience with the Microsoft Office suite
  • Experience as an Administrative Assistant/Receptionist
  • Experience in the restoration industry regarding water mitigation, mold remediation, lead and asbestos abatement, contents cleaning, contents packing, structure cleaning, and reconstruction.

Physical Requirement

  • Must be able to stay in a stationary position up to 90% of the time
  • The person in this position needs to occasionally move about inside the office to review office files, fax or scan documents, mail packages
  • Constantly operates a computer and other office productivity machineries, such as a calculator, fax machine, copy machine, and computer printer.
  • Must be able to observe and perceive information on a computer and documents
  • Must be able to communicate and converse with clients, employees and other offices over the phone and face to face

Work Environment

  • The employee will be working within the office and would be exposed to normal heat and air conditioning.

Benefits

  • Health, dental and vision insurance
  • Sick Pay
  • Paid training
  • Paid holidays/vacation
  • Career Development Program
  • Great team
  • Companysponsored events


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