Executive Assistant

2 weeks ago

Montreal, Quebec, Canada National Bank of Canada Full time

Primary Locations:

Montreal, Quebec**:

Attendance:

Hybrid**:

Employee Status:

Regular**:

Schedule:

Full-time**:
A career at National Bank means contributing to its transformation and having a direct impact on clients.

As an Executive Assistant, you will act as a key partner and ally to two Senior Vice-Presidents in carrying out diverse functions to help reach business line objectives while optimizing their time.


This position offers you the opportunity to interact confidentially with several of the Bank's key internal and external stakeholders, including the Board of Directors, senior management, and many teams across the Bank, as well as the regulator, financial analysts, and investors.


We are looking for a person who is committed to providing professional, high-quality service to ensure the satisfaction of all stakeholders.


Your role

Support the Senior Vice-President, Investor Relations and more specifically:

  • Assist and offer support in the administrative organization of the unit and to team members
  • Provide logístical support in organizing a significant number of external meetings with the Bank's main institutional investors
  • Update internal and external corporate PowerPoint presentations (in French and English)
  • Work with various other assistants to coordinate events
  • Optimize the use of existing technological tools and provide advanced technical support in compiling the unit's information/statistics and updating its web pages
  • Coordinate team members' business travel related to the unit's activities

Support the Senior Vice-President, Internal Audit and more specifically:

  • Coordinate quarterly/committee meetings, internal meetings, and ensure administrative follow-up (documentation, mailings, etc.) and provide administrative support to various external boards of directors
  • Write, translate, and revise internal and external communications
  • Coordinate travel and business trips and prepare expense reports and bill payments
  • Take charge of various internal requests and act as a resource person (activities related to requests from IT, HR, etc.)
  • Work with the team to help improve administrative functions and internal processes

Required skills

  • A threeyear vocational program or college diploma or academic equivalent in a related field
  • At least five (5) years of relevant experience as an assistant
  • Excellent knowledge of the Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and various collaboration tools
  • High level of professionalism and confidentiality
  • Excellent analytical, judgment, and leadership skills
  • High level of autonomy, initiative, attention to detail, and sense of urgency
  • Very good organizational skills for prioritizing and multitasking in a very dynamic work environment
  • Good teamwork and collaborative skills
  • Good interpersonal skills (people skills and clientcentric approach)
  • Bilingualism spoken and written, (English/French) is essential because you'll regularly do business with Englishspeaking partners

Preferred skills

  • Experience as an assistant to members of senior management

Your benefits


In addition to competitive compensation, upon hiring you'll be eligible for a wide range of flexible benefits to help promote your wellbeing and that of your family.


  • Health and wellness program, including many options
  • Flexible group insurance
  • Generous pension plan
  • Employee Share Ownership Plan
  • Employee and Family Assistance Program
  • Preferential banking services
  • Initiatives promoting community involvement
  • Telemedicine service
  • Virtual sleep clinic
These are a few of the benefits available to you. We have an offer that keeps up with trends as well as your needs and those of your family.

Our dynamic work environments and cutting-edge collaboration tools foster a positive employee experience. We actively listen to employees' ideas. Whether through our surveys or programs, regular feedback and ongoing communication is encouraged.

  • We're putting people first_
  • We're a bank on a human scale that stands out for its courage, entrepreneurial culture, and passion for people. Our mission is to have a positive impact on peoples' lives._
  • Our core values of partnership, agility, and empowerment inspire us, and inclusivity is central to our commitments. We offer a barrierfree workplace that is accessible to all employees._
  • We want our recruitment process to be fully accessible. If you require accommodations, feel free to let us know during your first conversations with us._
  • Ready to live your ambitions?_
LI-SR1 #Hybrid

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