Executive Assistant

1 week ago

Montreal, Quebec, Canada Bell Full time
Req Id: 417963


At Bell, we do more than build world-class networks, develop innovative services and create original multiplatform media content - we advance how Canadians connect with each other and the world.


If you're ready to bring game-changing ideas to life and join a community that values, professional growth and employee wellness, we want you on the Bell team.

Bell's forward-thinking Customer Operations team is creating the ultimate service experience for our residential, wireless and small business consumers.

We lead strategic development and execution of day-to-day operations, develop tools and processes to drive service enhancements, manage customer loyalty and retention, and leverage big data and artificial intelligence to create intellectual property.


Key Responsibilities:

The Executive Assistant will work as part of the administrative team, supporting two VPs located in Quebec, assisting in the following areas:

  • Manage the executives calendar and itinerary
  • Planning, organization, coordination of travel, meetings, conference calls, events and logistics with both internal and external clients
  • Manage general correspondence, process incoming calls, mail and take appropriate action and escalation with mínimal supervision
  • Assistance in the preparation of reports and briefing documents for Senior Executives in a variety of formats (PowerPoint, excel, word documents, etc.)
  • Assist the larger team with ad hoc requests i.e. coordination of events, travel, meetings
  • Develop and implement process improvements to maximize departmental efficiency
  • Manage expenses; invoice payments, expense management accounting, investigations and source costeffective purchases and practices
  • Maintenance of a master filing system and being able to process confidential transactions in a efficient and expedited manner.
  • Manage special projects and additional support through the coordination of personnel related issues

Critical Qualifications:

  • Bilingualism (English and French); proficient and regular communication in both languages (written and verbal) will be required.
  • Highly motivated, positive, proactive, enthusiastic, resultsoriented, with proven administrative experience at the executive support level
  • Excellent customer service mindset
  • Professionalism and exhibiting good judgement in representing the office of the executive.
  • Strong interpersonal skills and excellent communication skills.
  • Proficient organization, planning, scheduling and time management skills with the ability to multitask, make decisions and prioritize work.
  • Personal commitment to ownership and accountability for the success of tasks assigned with a high level of attention to detail and effective followup on activity.
  • Process oriented mindset, with the ability to work independently and within a team.
  • Ability to work effectively under pressure and in a fast paced environment.
  • Display strong initiative and anticipate the needs of a busy executive and team.

Additional Requirements:

  • Strong knowledge of Microsoft software (Word, Excel, Power Point, Outlook), Explorer, and virtual conferencing solutions
  • Flexibility and willingness to work outside normal working hours when required and to travel to multiple office sites
EmployeeReferralProgram

Adequate knowledge of French is required for positions in Quebec.

Additional Information:

Position Type:
Management

Job Status:
Regular - Full Time

Job Location:
Canada : Quebec : Montreal

Work Arrangement:
Hybrid

Application Deadline:05/15/2024

Created:
Canada, QC, Montreal

Bell, one of Canada's Top 100 Employers.

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