Executive Assistant

1 week ago

Montreal, Quebec, Canada Mikros Animation Full time
Job Description

We are seeking a highly organized and proactive Executive Assistant to support our senior executives. This role requires excellent communication skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will handle a variety of administrative tasks to ensure smooth and efficient operations within the executive team.

Key Responsibilities:

  • Prioritize and organize emails, responding on behalf of executives when requested.
  • Coordinate calendars and meetings, ensuring an effective global meetings cadence is maintained.
  • Assist in organizing and preparing for meetings, presentations, events, and town halls.
  • Collect and submit expense reports, purchase orders, and invoices.
  • Book and coordinate travel arrangements for executives.
  • Help organize meeting notes and transcribe feedback to support other members of the leadership team.
  • Record and circulate minutes from meetings, create necessary documentation, and follow up on action items.
  • Perform general administrative tasks as needed.
  • Engage in learning about the industry and key personnel, identifying essential participants for meetings and work sessions.
  • Be proactive and extend support to other members of the management team when available.
Qualifications
  • Proven experience as an Executive Assistant or similar administrative role.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multitask and prioritize work.
  • Proficiency in MS Office and other office productivity tools.
  • Ability to handle confidential information with discretion.
  • A keen interest in learning about the industry and developing professional relationships.
  • Fluent in both English and French, speaking and writing.
Additional Information

What We Offer:

  • An opportunity to work closely with senior leadership and gain insights into strategic aspects of the business.
  • A supportive team environment that values growth and learning.
  • Competitive salary and benefits package

Please click here to review our privacy notices for job applicants.

If you require assistance applying, please reach out to and we'll be happy to assist.

TECHNICOLOR IS AN EQUAL OPPORTUNITY EMPLOYER
Technicolor complies and prohibits against discrimination on the basis of race, religion, creed, color, national origin, ancestry, medical condition (including genetic characteristics), mental and/or physical disability or handicap, marital status, sex, age, veteran status, citizenship status, sexual orientation, gender identity, political party preference, political belief, socioeconomic status, familial status, registered domestic partner status, military service, pregnancy, childbirth and related medical conditions and any other characteristic or activity protected by federal, state/provincial or local law.

All your information will be kept confidential according to EEO guidelines.

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