Executive Assistant

3 weeks ago

Montreal, Quebec, Canada Bell Full time

Req Id:

At Bell, we do more than build world-class networks, develop innovative services and create original multiplatform media content - we advance how Canadians connect with each other and the world.

If you're ready to bring game-changing ideas to life and join a community that values, professional growth and employee wellness, we want you on the Bell team.

Bell's forward-thinking Customer Operations team is creating the ultimate service experience for our residential, wireless and small business consumers. We lead strategic development and execution of day-to-day operations, develop tools and processes to drive service enhancements, manage customer loyalty and retention, and leverage big data and artificial intelligence to create intellectual property.

Key Responsibilities

The Executive Assistant will work as part of the administrative team, supporting two VPs located in Quebec, assisting in the following areas:

  • Manage the executives calendar and itinerary
  • Planning, organization, coordination of travel, meetings, conference calls, events and logistics with both internal and external clients
  • Manage general correspondence, process incoming calls, mail and take appropriate action and escalation with minimal supervision
  • Assistance in the preparation of reports and briefing documents for Senior Executives in a variety of formats (PowerPoint, excel, word documents, etc.)
  • Assist the larger team with ad hoc requests i.e. coordination of events, travel, meetings
  • Develop and implement process improvements to maximize departmental efficiency
  • Manage expenses; invoice payments, expense management accounting, investigations and source cost-effective purchases and practices
  • Maintenance of a master filing system and being able to process confidential transactions in a efficient and expedited manner.
  • Manage special projects and additional support through the coordination of personnel related issues
Critical Qualifications
  • Bilingualism (English and French); proficient and regular communication in both languages (written and verbal) will be required.
  • Highly motivated, positive, proactive, enthusiastic, results-oriented, with proven administrative experience at the executive support level
  • Excellent customer service mindset
  • Professionalism and exhibiting good judgement in representing the office of the executive.
  • Strong interpersonal skills and excellent communication skills.
  • Proficient organization, planning, scheduling and time management skills with the ability to multi-task, make decisions and prioritize work.
  • Personal commitment to ownership and accountability for the success of tasks assigned with a high level of attention to detail and effective follow-up on activity.
  • Process oriented mindset, with the ability to work independently and within a team.
  • Ability to work effectively under pressure and in a fast paced environment.
  • Display strong initiative and anticipate the needs of a busy executive and team.
Additional Requirements
  • Strong knowledge of Microsoft software (Word, Excel, Power Point, Outlook), Explorer, and virtual conferencing solutions
  • Flexibility and willingness to work outside normal working hours when required and to travel to multiple office sites

#EmployeeReferralProgram

Adequate knowledge of French is required for positions in Quebec.

Additional Information:

Position Type: Management
Job Status: Regular - Full Time
Job Location: Canada : Quebec : Montreal
Work Arrangement: Hybrid
Application Deadline: 05/15/2024

For work arrangements that are 'Hybrid', successful candidates must be based in Canada and report to a set Bell office for a minimum of 3 days a week. Recognizing the importance of work-life balance, Bell offers flexibility in work hours based on the business needs.

Please apply directly online to be considered for this role. Applications through email will not be accepted.

At Bell, we don't just accept difference - we celebrate it. We're committed to fostering an inclusive, equitable, and accessible workplace where every team member feels valued, respected, and supported, and has the opportunity to reach their full potential. We welcome and encourage applications from people with disabilities.

Accommodations are available on request for candidates taking part in all aspects of the selection process. For a confidential inquiry, simply email your recruiter directly or to make arrangements. If you have questions regarding accessible employment at Bell please email our Diversity & Inclusion Team at

Created: Canada, QC, Montreal

Bell, one of Canada's Top 100 Employers.

  • Executive Assistant

    2 weeks ago

    Montreal, Quebec, Canada Groupe Parima Full time

    Job PostingGroupe PARIMAis a Contract Development and Manufacturing Organization (CDMO), established in 1994. For over 25 years, we have developed expertise in the development and manufacturing of non-sterile liquids, suspensions and semi-solid drug products. Visit our websiteExecutive AssistantWe are seeking a highly organized and experienced Executive...

  • Executive Assistant

    4 weeks ago

    Montreal, Quebec, Canada Groupe Parima Full time

    Job PostingGroupe PARIMAis a Contract Development and Manufacturing Organization (CDMO), established in 1994. For over 25 years, we have developed expertise in the development and manufacturing of non-sterile liquids, suspensions and semi-solid drug products. Visit our websiteExecutive AssistantWe are seeking a highly organized and experienced Executive...

  • Executive Assistant

    2 weeks ago

    Montreal, Quebec, Canada Randstad Canada Full time

    Are you looking for a position that emphasizes human connection and the future? Are you comfortable with writing tasks? Then we have this executive assistant position available right now.A higher education institution is seeking an executive assistant to join their establishment in Montreal, in the Rosemont neighborhood. You will assist the Director of the...

  • Executive Assistant

    4 weeks ago

    Montreal, Quebec, Canada Randstad Canada Full time

    Are you looking for a position that emphasizes human connection and the future? Are you comfortable with writing tasks? Then we have this executive assistant position available right now.A higher education institution is seeking an executive assistant to join their establishment in Montreal, in the Rosemont neighborhood. You will assist the Director of the...

  • Executive Assistant

    2 weeks ago

    Montreal, Quebec, Canada BFL CANADA Risk and Insurance Full time

    We offer more than a job, we offer a careerWe support our employees to shape their career by encouraging continuing education and investing in training and development. We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. We inspire people to do...

  • Executive Assistant

    4 weeks ago

    Montreal, Quebec, Canada BFL CANADA Risk and Insurance Full time

    We offer more than a job, we offer a careerWe support our employees to shape their career by encouraging continuing education and investing in training and development. We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. We inspire people to do...

  • Executive Assistant

    3 weeks ago

    Montreal, Quebec, Canada The Maples Group Full time

    Position: Executive AssistantLocation: Montreal About UsThe Maples Group is a global leader in financial services, trusted by many of the world's largest hedge fund managers, private equity firms, and international corporations.Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled...

  • Executive Assistant

    2 weeks ago

    Montreal, Quebec, Canada The Maples Group Full time

    Position: Executive AssistantLocation: Montreal About UsThe Maples Group is a global leader in financial services, trusted by many of the world's largest hedge fund managers, private equity firms, and international corporations.Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled...

  • Executive Assistant

    3 weeks ago

    Montreal, Quebec, Canada Bell Full time

    Req Id: 417831 At Bell, we do more than build world-class networks, develop innovative services and create original multiplatform media content - we advance how Canadians connect with each other and the world. If you're ready to bring game-changing ideas to life and join a community that values, professional growth and employee wellness, we want you on the...

  • Executive Assistant

    2 weeks ago

    Montreal, Quebec, Canada Bell Full time

    Req Id: 417831 At Bell, we do more than build world-class networks, develop innovative services and create original multiplatform media content - we advance how Canadians connect with each other and the world. If you're ready to bring game-changing ideas to life and join a community that values, professional growth and employee wellness, we want you on the...

  • Executive Assistant

    2 weeks ago

    Montreal, Quebec, Canada The Maples Group Full time

    Position: Executive AssistantLocation: Montreal About UsThe Maples Group is a global leader in financial services, trusted by many of the world's largest hedge fund managers, private equity firms, and international corporations.Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled...

  • Executive Assistant

    2 weeks ago

    Montreal, Quebec, Canada The Maples Group Full time

    Position: Executive AssistantLocation: Montreal About UsThe Maples Group is a global leader in financial services, trusted by many of the world's largest hedge fund managers, private equity firms, and international corporations.Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled...

  • Executive assistant

    2 weeks ago

    Montreal, Quebec, Canada Randstad Canada Full time

    Are you looking for a new administrative challenge? Are you interested in a career in the legal sector?Are you looking to join an organization that fosters the personal development of individuals, within a team dynamic, and offers stimulating career prospects?Our client, a major law firm, is looking to hire an Executive Assistant - Legal for their downtown...

  • Executive assistant

    4 weeks ago

    Montreal, Quebec, Canada Randstad Canada Full time

    Are you looking for a new administrative challenge? Are you interested in a career in the legal sector?Are you looking to join an organization that fosters the personal development of individuals, within a team dynamic, and offers stimulating career prospects?Our client, a major law firm, is looking to hire an Executive Assistant - Legal for their downtown...

  • Executive Assistant to Chief Executive Officer

    2 months ago

    Montreal, Quebec, Canada EightSix Network Inc Full time

    The Canadian Nurses Protective Society (CNPS) Executive Assistant to Chief Executive Officer Part Time / Full Time Executive Assistant to Chief Executive Officer The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000...

  • Executive Assistant

    2 weeks ago

    Montreal, Quebec, Canada Randstad Canada Full time

    Well-known construction company, located in Ville Mont-Royal, is currently looking for an administrative assistant to support its executive team What will your day look like Under the supervision of the Chief Operating Officer, the Administrative Assistant will proactively assist and support the daily administrative activities of the company's management...

  • Executive Assistant

    4 weeks ago

    Montreal, Quebec, Canada Randstad Canada Full time

    Well-known construction company, located in Ville Mont-Royal, is currently looking for an administrative assistant to support its executive team What will your day look like Under the supervision of the Chief Operating Officer, the Administrative Assistant will proactively assist and support the daily administrative activities of the company's management...

  • Executive Assistant, DSVP

    3 weeks ago

    Montreal, Quebec, Canada Intact Full time

    Our workforce plays a key role in our mission to support individuals, businesses, and communities in their journey towards prosperity and resilience. By joining our team, you become part of a dedicated community of professionals committed to bringing this purpose to life.Experience a culture where learning and development are encouraged, and diversity is...

  • Executive Assistant, DSVP

    2 weeks ago

    Montreal, Quebec, Canada Intact Full time

    Our workforce plays a key role in our mission to support individuals, businesses, and communities in their journey towards prosperity and resilience. By joining our team, you become part of a dedicated community of professionals committed to bringing this purpose to life.Experience a culture where learning and development are encouraged, and diversity is...

  • Executive Assistant- Business Law

    2 weeks ago

    Montreal, Quebec, Canada McCarthy Tetrault Full time

    At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada's Top 100 Employers and one of Canada's Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and...