Executive Assistant

1 week ago

Montreal, Quebec, Canada Egon Zehnder Full time

About Us

Egon Zehnder is known as one of the top executive search and leadership advisory firms globally, guiding leaders in tackling complex issues with a human touch. We assist organizations in addressing their leadership hurdles, providing candid feedback and insights to help leaders discover their authentic selves and purpose. Together, we aim to catalyze change in individuals, organizations, and the world through effective leadership.

What It's Like to Work Here

Our team functions as a cohesive unit with expertise spanning various industries, functions, and regions. We are recognized for our high performance and collaborative spirit, underpinned by a culture of care and respect.

Knowledge Centers

Egon Zehnder's Knowledge Centers, such as those in India, Budapest, and Montreal, play a crucial role in supporting client objectives across diverse geographies, industries, and functions.

The Opportunity

The role of Executive Assistant involves providing continuous support to consultant(s) in all aspects of client projects, taking ownership of administrative tasks. This position demands effective project planning, execution, and completion within strict timelines, requiring resource management and coordination among team members and clients to ensure project delivery as per plan. The ideal candidate should be adaptable, adept at multitasking, and thrive in handling multiple assignments and evolving priorities.

What You'll Do

  • Arrange scheduling for client, business, and internal meetings
  • Manage complex calendars and prioritize meetings
  • Coordinate travel plans and logistics
  • Process expense reimbursements
  • Compose confidential correspondence
  • Maintain an updated global database
  • Provide support to other Executive Assistants
  • Act as a client liaison and manage search activities
  • Facilitate smooth communication between stakeholders
  • Assist in producing client deliverables
  • Support business development initiatives

Requirements

We are seeking candidates with a Bachelor's degree and at least five years of administrative experience, preferably in a professional services setting. The role demands strong organizational and multitasking skills, resourcefulness in problem-solving, initiative, effective communication abilities, and a collaborative mindset.

Our Offices

Established in 1964, Egon Zehnder now operates in 63 offices across 36 countries, with a global team of 2300 employees. We prioritize employee safety, well-being, and engagement, requiring a hybrid work model with at least 50% in-office presence. At Egon Zehnder, diversity, equity, and inclusion are core values, fostering a workplace where all individuals have the opportunity to thrive.

Egon Zehnder offers a comprehensive benefits package, including an annual RRSP contribution, health coverage, wellness programs, parental leave, and paid time off.

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