Executive Assistant

3 weeks ago

Montreal, Quebec, Canada The Maples Group Full time

Position: Executive Assistant

Location: Montreal

About Us

The Maples Group is a global leader in financial services, trusted by many of the world's largest hedge fund managers, private equity firms, and international corporations.

Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.

What's it like to work here?

We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team.

The Opportunity

We are looking for an accomplished Executive Assistant to the Global Head of Fund Services and Regional Head of Americas – Deputy Global Head of Fund in Montreal.

Consistently recognised as one of Montreal's Top Employers, the Maples Group established our operations in the central downtown area in 2009. Our Montreal office exemplifies our culturally rich and entrepreneurial organisation, with over 300 colleagues from 50 countries collaborating to deliver best-in-class solutions to clients worldwide. As part of our Montreal team you will:

Be responsible for dealing with logistics and administrative matters for our senior executives, and represents them in communication with internal and external parties, as necessary; Such matters are often highly sensitive and confidential - a high degree of professionalism, attention to detail, mature business judgement, and extreme professional discretion are extremely important;This position is highly visible within and beyond our office, and the executive assistant must be a culture carrier that behaves in a way that is consistent with the values of our firm and its leadersAttending and preparing minutes for global meetings and calls;Drafting office-wide or firm-wide written communications / presentations on behalf of the executives;Planning and scheduling meetings, and managing executives' calendars;Maintaining complex spreadsheets and databases;Preparing periodic and ad-hoc reports in collaboration with other business functions (e.g. Finance, Human Resources, Marketing);Communicating with other business unit leaders on behalf of the executives;Managing contract, expense and other approvals on behalf of the executives in accordance with policies and procedures;Preparing virtual and physical meeting spaces for important internal and external meetings;Travel planning and support for the executives;Assisting the business development teams as necessary;Assisting with the training and induction of certain high-profile new employees;Coordinating special projects and events (e.g. planning major social events, support for facilitated sessions, organizing client activities).The Executive Assistant must be highly organized, available and able to quickly respond to critical situations and needs, which may be outside of regular business hours;This is a demanding role that requires consistent execution on a high volume of work with precision and timeliness;The ability to withstand the pressure of intense situations and a fast-paced environment is essential

What You Bring

In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:

University graduates with an excellent academic background, and about 5 years of relevant experience as an executive / administrative assistant;This position will provide the successful applicant with a tremendous opportunity to gain exposure to the highest level inner workings of a global financial services firm at the highest level;Fluency in English is required.

You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at for details on how we handle personal information relating to job applicants.

Poste : Adjoint(e) de direction

Emplacement : Montréal

À propos de nous

Le Groupe Maples est un leader mondial des services financiers auquel font confiance de nombreux gestionnaires de fonds de couverture, sociétés de capital-investissement et entreprises internationales parmi les plus importants au monde.

Nos équipes financières et juridiques, qui travaillent côte à côte, fournissent constamment des services primés à une clientèle mondiale, offrant ainsi des possibilités d'apprentissage et de carrière inégalées à nos 2 500 collègues dans le monde.

Milieu de travail

Nous sommes déterminés à exceller et la collaboration est la clé de notre réussite constante. Nous pouvons aller plus loin pour nos clients parce que nous allons aussi plus loin les uns pour les autres. Notre culture inclusive crée un environnement où les gens peuvent être eux-mêmes au travail, tout en donnant le meilleur d'eux-mêmes. Quel que soit votre lieu de travail au sein du Groupe Maples, vous ferez partie d'une équipe mondiale.

L'occasion

Nous recherchons un(e) adjoint(e) de direction accompli(e) chargé(e) de soutenir le responsable mondial assistant des services aux fonds de Montréal, le responsable mondial des services aux fonds et le responsable régional des Amériques.

Constamment reconnu comme l'un des meilleurs employeurs de Montréal, le Groupe Maples a établi ses activités dans le centre-ville en 2009. Notre bureau de Montréal illustre bien la richesse culturelle et l'esprit d'entreprise de notre organisation, avec plus de 300 collègues de 50 pays qui collaborent pour offrir les meilleures solutions à des clients du monde entier. En tant que membre de notre équipe de Montréal, vous devrez :

L'adjoint(e) de direction est chargé(e) de traiter les questions logistiques et administratives pour nos cadres supérieurs, et les représente dans les communications avec les parties internes et externes, si nécessaire. Ces questions sont souvent très sensibles et confidentielles : un degré élevé de professionnalisme, une attention aux détails, un jugement commercial mûr et une discrétion professionnelle extrême sont extrêmement importants.Ce poste est très visible au sein et en dehors de notre bureau, et l'adjoint(e) de direction doit promouvoir la culture de l'entreprise et se comporter d'une manière qui soit cohérente avec les valeurs de notre entreprise et de ses dirigeants.Assister aux réunions et aux appels internationaux et en rédiger les comptes rendus.Rédiger des communications écrites ou des présentations à l'échelle du bureau ou de l'entreprise pour le compte des cadres.Planifier et programmer les réunions, et gérer les calendriers des cadres.

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