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Administrative Assistant and Assistant to CEO

3 months ago

Oakville, Ontario, Canada Scan Global Holdings Ltd. Full time
Company Description

Scan Global Holdings Ltd.

(Previously known as Scan Consulting Group Inc.) is a dynamic network of firms offering specialized advisory services spanning diverse industries, including accounting, consulting, real estate, banking, financial advisory, and a wide range of tailored business solutions.

We are committed to delivering exceptional service and value to our clients, helping them achieve their business goals.

Role Description

This is a full-time on-site role for an Administrative Assistant and Assistant to CEO at Scan Global Holdings Ltd. located in Oakville, ON.

The Administrative Assistant will be responsible for providing executive administrative assistance, maintaining effective communication, assisting with administrative tasks, and ensuring the smooth operation of the office.

The Assistant to CEO will support the CEO with various administrative duties and help in managing the CEO's schedule and priorities.


Role Responsibilities:

  • Act as the primary point of contact for all office matters.
  • Manage the calendar ensuring that all deadlines and commitments are met.
  • Monitor and filter phone calls, emails, voicemails, and visitors for the CEO.
  • Perform general administrative tasks, including answering phone calls, making phone calls including to the CRA, responding to emails appropriately.
  • Answer a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
  • Ability to receive directions.
  • Handle confidential material and serve as a liaison between the CEO and other departments, staff members, and external contacts.
  • Schedule and coordinate meetings and other events.
  • Research data to assist with the preparation of documents or presentations for external and internal audience.
  • Prepare and edit documents, reports, presentations and collate documents as needed.
  • File and organize documents
  • Inventory checks
  • Assist with the development and maintenance of external communications and communication lists.
  • Telemarketing reaching out to new and existing customers to review our current offerings and promotions, keeping a daily log of calls and contacts made

Skills You Bring:

  • Superior organizational and interpersonal skills.
  • Excellent attention to detail and time management skills.
  • Ability to exercise discretion in committing time and evaluating needs.
  • Ability to work both independently and as part of a team.
  • Manage complex office administrative work.
  • Ability to build and maintain relationships with important contacts.

What We Require:

  • Minimum to 35 years of experience as an Admin Assistant or in a similar administrative support role.
  • Technologically savvy with Microsoft Office (Word, PowerPoint, and Excel), and other applications (e.g., Quickbooks, Adobe).
  • Valid Ontario Class G driving license and reliable access to vehicle.
  • Ability to handle confidential and sensitive information with professionalism and discretion
  • Ability to multitask and prioritize tasks effectively
  • Experience in a similar role or industry is a plus
  • Bachelor's degree or diploma in business administration or a related field

What we offer:
This position starts 23/hr