Office Service Coordinator

Competition # :42805

Department: Public Service Commission

Location: HALIFAX

Type of Employment: Term

Union Status: Exclusion - Non Union - NSPG

Closing Date:17-May-24 (Applications are accepted until 11:59 PM Atlantic Time)

The Public Service Commission (PSC) is a modern client-centric human resources organization within the Nova Scotia Public Service supporting government departments, agencies and employees as they deliver programs and services to Nova Scotians. We are committed to be the change for a more engaged and inclusive public service. Our work culture is one of collaboration, flexibility, partnership and continuous improvement.

The PSC is responsible for determining the human-resource management policies, programs, standards, and procedures necessary for the public service; and provides direction, advice and assistance regarding implementation. It is committed to developing a responsive HR system and strives to improve client experience.

Some of our exciting initiatives include:

• Supporting employee well-being, resilience, and engagement;
• Supporting welcoming, safe and inclusive workplace cultures;
• Advancing the capacity of the Province of Nova Scotia to meet the current and future needs of Nova Scotians through a diverse workforce with the necessary talents, experience, and skills; and,
• Developing client-focused, person-centred, and culturally responsive approaches to HR service delivery.

For more information on the Public Service Commission, please visit the following link:

Are you a highly organized, tech savvy and detail-oriented professional seeking an exciting opportunity to contribute to the success of a dynamic Human Resources team?

We are actively searching for a skilled Office Services Coordinator to join our Client Service Division. In this role, you are the glue that holds the team together. Not only will you ensure the smooth functioning of the HR office, but you will also provide administrative and budget management support to the Managing Directors, Client Service Directors, and HR Business Partners. You will resolve many complex issues by having a comprehensive knowledge of multiple departments, as well as HR functions and activities. You will also manage and coordinate the work of other administrative employees within the HR units, including setting and adjusting priorities to meet operational and client needs.

This is the perfect opportunity for you if you thrive in a fast-paced environment, excel at juggling multiple priorities, have strong attention to detail, and are passionate about innovation and process improvement.

With minimal direction, your expertise will provide senior-level administrative assistance and support including:

• Coordinating monthly and ad hoc meetings; developing and distributing meeting agendas, recording and distributing minutes; circulating information; and preparing background materials for meetings.
• Ensuring solid budget and forecast preparation, budget allocation and expenditure management.
• Assisting HR Unit, departmental clients, and the public by responding to inquiries and using initiative and judgement to resolve complex issues.
• Monitoring standard administrative processes and implementing improvements as required.
• Monitoring learning and development for the HR Unit by tracking training requests and monitoring training expenditures to ensure they meet budget targets.
• Ensuring that new major assets are added to the Division's inventory and managing the disposal of assets.
• Ensuring the effective management of human and financial resources by setting and evaluating staff performance targets, promoting diversity and a healthy workplace

You will have post-secondary education in Business Administration, Public Administration, or another related field combined with several years of experience providing senior-level administrative support. Additional certifications or training in executive support, financial management, or government administration will be considered an asset.

You have a proven track record of providing administrative support under minimal direction.

You must also demonstrate:

• Exceptional organizational and multitasking abilities.
• Strong interpersonal and communication skills, both verbal and written.
• Ability to work under pressure, meet deadlines, and manage multiple competing priorities.
• Advanced knowledge in, and experience with various office software and applications.
• Demonstrated leadership competencies and the ability to promote teamwork and individual development.

Further assets include:

• An understanding of government structures, policies, procedures, and practices.
• Experience with financial forecasting, and procurement processes in a government setting.

We recognize equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here:

This position requires the successful candidate to work on-site. You will be working within a high-paced, busy office environment with strict deadlines. Most of your time is spent in a comfortable office setting. Your normal work week is 35 hours/week, 7 hours/day. You may be required to work overtime on occasion. Occasionally you may need to move or lift objects such as boxes, inventory, or files

This is a TERM employment opportunity with anticipated end date of January 2, 2026 . The appointment status ('term', 'temporary' or 'casual') is dependent on the start date of the successful candidate.

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies..
• Countless Career Paths.
• Department Specific Flexible working schedules.

Pay Grade: EC 05

Salary Range: $1, $2,425.76Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Womenin occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Current government employees may access this posting through the link below:

PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concernsmay be directed to .