Office Services Coordinator

2 weeks ago

Toronto, Ontario, Canada Exchange Solutions Inc. Full time

Title:
Office Services Coordinator

Function:
HR, Facilities and Administration

Reports To:
Human Resources Manager

Location:
Toronto

Type:
Part-Time (Onsite - Tues/Wed/Thurs - day shift)

Role Description


The Office Services (and Events) Coordinator is responsible for ensuring a positive client and employee experience is created and provided through office services and event management to maintain smooth operation of our office environment.

This role is a combination of office service coordination and event planning which requires a high degree of multi-tasking, organization and prioritization, all handled with ease.


Primary Responsibilities
The Office Services (and Events) Coordinator will be responsible for the following:

  • Organize and coordinate catering requirements for external client meetings held on-site.
  • Ensure client boardrooms are maintained daily, including equipment, lighting, chairs, etc. Boardroom booking assistance is also included.
  • Maintain the common areas, including the business centers and kitchen/kitchenettes and ensure supplies are replenished as required.
  • Maintain kitchen/kitchenette tidiness, including daily dishwasher and mug runs.
  • Manage vendors responsible for building custodial services, plants, carpets, interior windows and other office maintenance.
  • Act as key point of contact with the property management and building maintenance; responsible for communication and handling matters related to building maintenance issues, building events and executive parking.
  • Manage the ordering of office supplies, kitchen supplies, taxi/courier services and making best practice and cost saving recommendations and purchase approvals.
  • Periodically update the Company Intranet Home Page.
  • In collaboration with Human Resources, plan and coordinate companywide events (ie annual Summer & Holiday party, Company Update meetings and ad hoc employee and client events). Actively participate on the Social Committee.
  • Participate in and coordinate special projects as required.

Capability Requirements - education, skills & experience

  • Postsecondary education, with a degree or diploma.
  • Minimum 23 years related to client services or hospitality industry and experience with office management and/or event planning an asset.
  • Individual must possess a high degree of confidentiality, integrity and professionalism.
  • Must have superior interpersonal and communication skills, both verbal and written.
  • Excellent computer skills, including Microsoft Word, Excel and Powerpoint. Visio would be an asset.
  • Ability to research using various methods and select suitable vendors and service providers (such as caterers, venues) within budget constraints.
  • Must have proven organizational skills with strong multitasking ability and the ability to prioritize.
  • Must have and take pride in the attention to detail.
  • Must possess a curious, resourceful and creative mindset with a proactive approach.
  • Must have the ability to work independently and as a team member.
  • Strong problem solving and decision making capability.


If you believe that you have what it takes to manage the office service coordination as well as excellent hosting and event planning, then this role is for you.

Please include a cover letter outlining some of your efforts in these areas. Top consideration will go towards the ability to demonstrate how you created a great employee experience in your journey.

Special note:
This job has physical requirements. Walking, shopping, stairs, lifting boxes/furniture, rolling up your sleeves with tools and other challenges.

Job Types:
Part-time, Fixed term contract

Contract length: 6 months

Part-time hours: 24 per week

Salary:
From $22.00 per hour

Schedule:

  • Day shift
  • Monday to Friday

Ability to commute/relocate:

  • Toronto, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • Please confirm your salary expectations?

Education:

  • AEC / DEP or Skilled Trade Certificate (required)

Experience:

  • Office Administration (and event planning): 1 year (required)

Work Location:
In person

  • Corporate Services Officer

    2 weeks ago

    Toronto, Ontario, Canada Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)The British Consulate-General in Toronto seeks a Corporate Services Officer to join the Canada Network (CANET) Corporate Services Team. The CANET Corporate Services Team provides a wide range of services to both UK Based and Country Based Staff while supporting all sections within the Consulate General. It is...

  • Office Services Administrator

    2 weeks ago

    Toronto, Ontario, Canada Toronto Head Office - Primaris REIT Full time

    Office Services Administrator:Primaris REIT is currently hiring a dedicated and enthusiastic Office Services Administrator to join our team at our Head Office in Toronto, ON. If you have exceptional organizational skills and a keen attention to detail, and thrive in a dynamic, fast-paced environment, this exciting opportunity is perfect for youAs the Office...

  • Patient Services Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Dental Office - Bayview Full time

    Here is the job posting I put together; Are you an experienced dental receptionist with a knack for exceptional patient care and administrative finesse? We are seeking a dedicated individual to join our team as a Patient Services Coordinator.Position: Patient Services CoordinatorLocation: Midtown Toronto - Leaside - Bayview and EglintonType:...

  • Executive Lifestyle Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Family Office Full time

    A prominent CEO is seeking an extraordinary Executive Lifestyle Coordinator to enrich and elevate their opulent and high-energy lifestyle. Reporting directly to the Senior Manager, Office of the CEO, this role demands impeccable attention to detail and a desire to deliver nothing short of a lavish everyday experience. The chosen candidate will serve as the...

  • Analyst, Service Coordination

    2 weeks ago

    Toronto, Ontario, Canada WoodGreen Community Services Full time

    Employment Type:Full-time, Bargaining UnitWork Hours:35 hours/week**Work Setting: **Hybrid - Opportunity to Work Remotely after Orientation & Training PeriodSalary:External Rate: H7 - $54,104.79Internal Rate: H8 - $55,208.97Application Deadline:June 6th by 11:59 pmProgram Overview - Community Programs - Office of the VPWhat You Will Do Develop and implement...

  • Coordinator, Facilities and Office Services

    4 weeks ago

    Toronto, Ontario, Canada Randstad Canada Full time

    Are you an organized and proactive individual with a knack for multitasking in a dynamic work environment? Are you passionate about providing top-notch customer service and maintaining efficient office operations? If so, we have an exciting opportunity for youWe are looking for a Office and Facilities Coordinator to join a financial institution within the...

  • Coordinator, Facilities and Office Services

    1 month ago

    Toronto, Ontario, Canada Randstad Canada Full time

    Are you an organized and proactive individual with a knack for multitasking in a dynamic work environment? Are you passionate about providing top-notch customer service and maintaining efficient office operations? If so, we have an exciting opportunity for youWe are looking for a Office and Facilities Coordinator to join a financial institution within the...

  • Office Service Coordinator

    2 weeks ago

    Old Toronto, Ontario, Canada The Government Of Nova Scotia Full time

    Competition # :42805 Department: Public Service Commission Location: HALIFAX Type of Employment: Term Union Status: Exclusion - Non Union - NSPG Closing Date:17-May-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Public Service Commission (PSC) is a modern client-centric human resources organization within the Nova Scotia...

  • Client Services Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Lumenus Community Services Full time

    Client Services CoordinatorNUMBER OF POSITIONS:2LOCATION:Hartsdale & McNicoll sites (Etobicoke and North York, ON)POSITION TYPE:Full-time Regular (37.5 hours/week)POSTING CLOSING DATE:July 31, 2023Interested in working with an amazing team that really cares? Then you should join Lumenus At Lumenus we illuminate a seamless pathway to optimal wellbeing for our...

  • Client Services Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Lumenus Community Services Full time

    Client Services CoordinatorLOCATION:Hartsdale & McNicoll sites (Etobicoke and North York, ON)POSITION TYPE:Full-time Regular (37.5 hours/week)POSTING CLOSING DATE:September 8, 2023Interested in working with an amazing team that really cares? Then you should join Lumenus At Lumenus we illuminate a seamless pathway to optimal wellbeing for our clients. As one...

  • Office Coordinator

    4 weeks ago

    Toronto, Ontario, Canada Randstad Canada Full time

    If you are an experienced Office Coordinator within the Toronto area, keep reading as this could be the opportunity for you Reporting to the Facilities Manager, the Office Coordinator will be responsible for ensuring thesafe & smooth running of the office.This well-known company is looking for an Office Coordinator to cover a contract within their foundation...

  • Office Coordinator

    1 month ago

    Toronto, Ontario, Canada Randstad Canada Full time

    If you are an experienced Office Coordinator within the Toronto area, keep reading as this could be the opportunity for you Reporting to the Facilities Manager, the Office Coordinator will be responsible for ensuring thesafe & smooth running of the office.This well-known company is looking for an Office Coordinator to cover a contract within their foundation...

  • Systems Services Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Lumenus Community Services Full time

    Systems Services CoordinatorLOCATION:Toronto, ONPOSITION TYPE:Full-time Regular (37.5 hours/week)POSTING CLOSING DATE:February 16, 2024Interested in working with an amazing team that really cares? Then you should join Lumenus At Lumenus we illuminate a seamless pathway to optimal wellbeing for our clients. As one of the largest mental health agencies in...

  • office manager

    2 weeks ago

    Toronto, Ontario, Canada JCA Law Office Professional Corporation Full time

    Position Details:Job Type: PermanentLanguage: EnglishHours: 30 to 40 hours per weekEducation: Bachelor's degreeExperience: 3 to 5 yearsPreferred Additional Languages:TagalogResponsibilities:Implement and assess new administrative proceduresDelegate tasks to support staffSet work priorities and ensure compliance with procedures and deadlinesCoordinate office...

  • Office Coordinator

    2 weeks ago

    Toronto, Ontario, Canada WalterFedy Full time

    If you are an applicant with disabilities and require accommodations, please let us know at the time of contact and provisions will be arranged.Role at a Glance:WalterFedy is looking for an Office Coordinator for our Toronto offices to help with the organization and execution of the daily administrative operations of the company. Working alongside the Office...

  • Office Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Selrhub It Solutions Full time

    Responsibilities: Coordinate daytoday office operations to ensure a smooth and efficient work environment. Greet visitors, answer phone calls, and manage incoming and outgoing mail and packages. Maintain office supplies inventory and place orders as needed to ensure the office runs smoothly. Assist with scheduling meetings, booking conference rooms, and...

  • Coordinator, Office

    4 days ago

    Toronto, Ontario, Canada QuadReal Full time

    About QuadReal Property Group QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $73.8 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and...

  • Office Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Thinkingbox Full time

    Who We AreHi We're Thinkingbox, a brand experience agency shaping the future through craft and curiosity. Our team brings together unique perspectives in design, technology, and strategy that push the boundaries for our clients to create work that is innovative. We are a curious bunch that loves to think big, continuously learn, and create. We love our...

  • Office Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Freedom mobile Full time

    Company DescriptionAt Freedom, we're proud to be leaders in a movement that brings affordable wireless services to Canadians – we're always on the lookout for go-getters that are committed to disrupt the status quo.Does that sound like you? We'd love to meet you.Job DescriptionWe are currently seeking an organized and proactive Office Coordinator to join...

  • Office Coordinator

    4 weeks ago

    Toronto, Ontario, Canada Freedom mobile Full time

    Company DescriptionAt Freedom, we're proud to be leaders in a movement that brings affordable wireless services to Canadians – we're always on the lookout for go-getters that are committed to disrupt the status quo.Does that sound like you? We'd love to meet you.Job DescriptionWe are currently seeking an organized and proactive Office Coordinator to join...