Staff & Faculty Human Resources Coordinator

2 weeks ago

London, Ontario, Canada TechAlliance of Southwestern Ontario, London Economic Development Corporation Full time

Classification & Regular Hours

Hours per Week: 35

Salary Grade: 13

Please note: This is a temporary 1-year contract role.

Secondments are Welcome

Click here for more details on secondment opportunities.

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The Faculty of Engineering at Western University is a vibrant teaching and research centre that consists of six units: Chemical & Biochemical Engineering, Civil & Environmental Engineering, Mechanical & Materials Engineering, Electrical & Computer Engineering, School of Biomedical Engineering and the Centre of Engineering Leadership & Innovation. It is also home to several outstanding research centres and institutes including the Boundary Layer Wind Tunnel Laboratory (BLWTL), WindEEE (Wind Engineering, Energy and Environment) Research Institute, Institute for Chemicals and Fuels from Alternative Resources (ICFAR), University Machine Services (UMS) and the Fraunhofer Innovation Platform for Composites Research. Approximately 2,500 undergraduate students are enrolled in one of our ten undergraduate programs and 850+ graduate students are completing degrees at the master's or doctoral levels.

Responsibilities

The Human Resources Coordinator is responsible for carrying out a broad range of staff and faculty related human resources functions, and will facilitate the implementation of human resources practices, policies and programs in the Faculty of Engineering. The role will act as a resource and provide guidance and support on human resources related issues, in compliance with Western policies, procedures, collective agreements and government legislation, including faculty appointments, staff job descriptions, staff recruitment, faculty and staff on-boarding and orientation, maintenance of policies and procedures, sabbaticals, annual performance evaluation, workload, leaves, record maintenance and report generation. The Human Resources Coordinator provides a point of contact and is accountable for resolving issues and responding to inquiries as required.

Qualifications

Education:

  • Undergraduate Degree, with completion of professional courses in Human Resources
  • Completion of, or working towards, Certified Human Resources Professional (CHRP) Designation is preferred

Experience:

  • 3 years of progressive human resources experience in a unionized environment
  • Experience working in an academic setting or in the public sector is preferred

Knowledge, Skills & Abilities:

  • Knowledge of general office procedures, Human Resources principles and practices, the Employment Standards Act, and other relevant legislation
  • Knowledge of Western collective agreements and employment policies preferred
  • Excellent interpersonal skills with an ability to work in a respectful manner with a diverse community of faculty and staff, co-workers and others
  • Verbal communication skills to translate information into easily understood terms, summarize information, and provide a rationale for action
  • Communication skills to write clearly, and adapt communication style and content for intended audiences in a professional manner
  • Ability to apply critical thinking to evaluate information and make appropriate decisions or recommendations
  • Intermediate computer skills in Microsoft Office Suite (Word, Excel, Outlook), working with specialized databases and HRIS systems (such as PeopleSoft)
  • Discretion, tact and maturity to deal with highly confidential subjects or issues with the ability to work in a manner that models best practices in confidentiality standards
  • Ability to employ a systematic and efficient approach to work with the ability to adapt readily and effectively to changing priorities and demands
  • Ability to take responsibility for own work and ensure that deadlines are met and outcomes are achieved
  • Detail-oriented with an ability to function and process information with high levels of accuracy
  • Strong customer service skills to handle enquiries and resolve issues in a professional and timely manner
  • Ability to understand, interpret, and effectively communicate University guidelines, policies and practices to key stakeholders
  • Ability to make sound assessment of urgency and appropriate consultations for resolution
  • Ability to work independently and effectively as a member of the team to achieve department goals
  • Familiarity with University policies and procedures preferred

Background Checks

While transcripts are not required for the interview, they are mandatory prior to any offer of employment.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone

Please Note:

Interested applicants are asked to visit for further information and to apply online referencing job #35665 by midnight on June 16, 2024.

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.


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