Human Resources Coordinator

1 week ago

London, Ontario, Canada Ford Keast Full time

About us:

  • Here are just some of the reasons why people want to join people like us: we're nimble, we're a tight group, we share our wins, and we share our expertise with each other. We're there for our clients and each other. We develop, and we grow together_
  • Does this sound like something you're interested in? Read on It gets even better_
  • Some facts about us:_
We are a public practice accounting firm providing Assurance, Advisory, Tax, Human Resources and Wealth Management services. We are known for our commitment to excellence and the professional skills and knowledge of our team members. The firm includes 9 Partners and over 40 professional and administrative staff dedicated to serving our clients.

Located in London,
Ford Keast LLP has been part of the business community in southern Ontario for over 90 years.

We take pride in our long-term relationships with our clients.

We have demonstrated strength in a wide range of industries including manufacturing, retail, construction and development, professional services, automotive, nursing/retirement home and not-for-profit organizations.

We are dedicated to our team. We provide regular coaching and support to team members' learning and development. We have an active social committee providing regular opportunities to get together. We promote giving back to our community and helping staff to have a life beyond Ford Keast. We know the importance of work/life balance.
**The Human Resources Coordinator & Payroll Administrator (HR Coordinator) administers all aspects of the Firm's payroll and benefits. The role is responsible for maintaining employee records, program enrolments (RRSP, Benefits, Professional Development courses). The incumbent supports Firm Partners in a variety of initiatives related to people management and employee engagement. The position works closely with the Manager, Client & Office Services, the Senior Human Resources Consultant and the Partner responsible for Firm HR, recognizing that our overall goal is to provide excellent service to internal and external clients. The HR Coordinator researches, organizes and accesses information, and suggests the development of tools, programs and training to address recurrent issues and participates in the implementation of new programs, policies and procedures. The incumbent is passionate about all aspects of human resources, understands the value of people, and is detailed oriented and organized.

Human Resources:

  • Completes surveys as required throughout the year (Economic, Statistics Canada, etc.)
  • Administers annual Employee Opinion Survey
  • Prepares and distributes reports in the payroll system and Human Resources Information System (HRIS) as required
  • Facilitates new hire process through HRIS including new team member setup, initiating onboarding request forms, meeting with new hires to complete documents as needed, monitor completion of new employee onboarding requirements, setup of various programs and follow up as needed
  • Administration of HRIS with expert level knowledge of all modules
  • Assists and participates with interview scheduling and reference checking as required
  • Processes employee leave requests and return to work
  • Internal compliance administration through HRIS
  • Provides support to the Senior Human Resources Consultant, Manager, Client & Office Services and the Partner of Firm HR
  • Manages firm professional dues and expenses adhering to required deadlines
  • Supports Firm Partners through provision of reports and summarizing information

Payroll:

  • Completes all payroll and benefits administration, including new staff setup and ongoing required processing of changes/updates.
  • Maintains a thorough and detailed understanding of legislation as it relates to payroll.
  • Administers benefits plan with regular liaison with provider
  • Calculates salary adjustments as required for position and status changes, leaves, etc.
  • Reconciles monthly benefit remittances
  • Processes benefits and RRSP enrolments and updates
  • Shares benefits updates and helpful information with Partners and Team Members.
  • Maintains knowledge of regulatory changes that impact firm protocols.
  • Liaises with vendors such as benefits provider and WSIB
  • Processes terminations for Records of Employment, vacation pay, etc.
  • Maintains employee data files
  • Prepares letters for employees as requested
  • Manages a variety of tasks related to offboarding employees

Bookkeeping:

  • Maintains Firm books, including preparing cheques, posting invoices, preparing deposits, automatic payments, journal entries, and reconciliations
  • Assists with accounts receivable, including processing daily payment activity and monthly reconciliations between iFirm and QBO.
  • Prepares monthly financial reporting for Partners.
  • Manages team members' expense reimbursements.
  • Reconciles all general ledger accounts on a regular basis and completes an annual review to ensure optimal account ma

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