Executive Assistant

1 week ago

Montreal, Quebec, Canada The Maples Group Full time

Position: Executive Assistant

Location: Montreal

About Us

The Maples Group is a global leader in financial services, trusted by many of the world's largest hedge fund managers, private equity firms, and international corporations.

Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.

What's it like to work here?

We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team.

The Opportunity

We are looking for an accomplished Executive Assistant to the Global Head of Fund Services and Deputy Global Head of Fund Services. This position will provide the successful applicant with a unique opportunity to gain exposure to the inner workings of a global financial services firm, at the highest level.

Consistently recognized as one of Montreal's Top Employers, the Maples Group established our operations in the central downtown area in 2009. Our Montreal office exemplifies our culturally rich and entrepreneurial organization, with over 350 colleagues from 50 countries collaborating to deliver best-in-class solutions to clients worldwide. As part of our Montreal team you will:

Deal with logistical and administrative matters for our senior executives – including calendar management and travel planning;Represent our senior executives in communication with internal and external parties;Prepare office-wide (or firm-wide) written communications / presentations on behalf of the executives;Draft minutes of global meetings and calls;Prepare reports in collaboration with other business functions (e.g. Finance, Human Resources, Marketing);Manage contract, expense and other approvals on behalf of the executives in accordance with policies and procedures;Prepare virtual and physical meeting spaces for important internal and external meetings;Assist marketing and business development teams, as needed;Assist with the training and induction of certain high-profile new employees;Manage/coordinate special projects and events (e.g. major social events, large working sessions, client functions); andGuard matters of a highly sensitive and confidential nature

What You Bring

The Executive Assistant must be highly organized, available and able to quickly respond to critical situations and needs, which may be outside of regular business hours. This is a demanding role that requires consistent execution on a high volume of work with precision and timeliness.

This position is highly visible within and beyond our office, and the executive assistant must be a culture carrier that behaves in a way that is consistent with the values of our firm and its leaders.

In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:

University graduate with an excellent academic background, and about 5 years of relevant experience as an executive / administrative assistantExcellent verbal and written communication skills;A high degree of professionalism, attention to detail, mature business judgement, and extreme professional discretionThe ability to withstand the pressure of intense situations and a fast-paced environment(Fluency in English is required.)

You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at for details on how we handle personal information relating to job applicants.

Poste : Adjoint de direction

Emplacement : Montréal

À propos de nous

Le Groupe Maples est un leader mondial des services financiers auquel font confiance bon nombre de gestionnaires de fonds de couverture, de sociétés de capital-investissement et d'entreprises internationales parmi les plus importants au monde.

Nos équipes financières et juridiques, qui travaillent côte à côte, fournissent constamment des services primés à une clientèle mondiale, offrant ainsi des possibilités d'apprentissage et de carrière inégalées à nos 2 500 collègues dans le monde.

Comment est-ce de travailler ici?

Nous sommes déterminés à exceller et la collaboration est la clé de notre réussite constante. Nous pouvons aller plus loin pour nos clients parce que nous allons aussi plus loin les uns pour les autres. Notre culture inclusive crée un environnement où les gens peuvent être eux-mêmes au travail, tout en donnant le meilleur d'eux-mêmes. Quel que soit votre lieu de travail au sein du Groupe Maples, vous ferez partie d'une équipe mondiale.

Le poste

Nous recherchons un adjoint de direction accompli chargé de soutenir le responsable mondial des services aux fonds et le responsable mondial assistant des services aux fonds. Ce poste offrira au candidat retenu une occasion unique de se familiariser avec les rouages d'une entreprise mondiale de services financiers au plus haut niveau.

Constamment reconnu comme l'un des meilleurs employeurs de Montréal, le Groupe Maples a établi ses activités dans le centre-ville en 2009. Notre bureau de Montréal illustre bien la richesse culturelle et l'esprit d'entreprise de notre organisation, avec plus de 350 collègues de 50 pays qui collaborent pour offrir les meilleures solutions à des clients du monde entier. En tant que membre de notre équipe de Montréal, vous veillerez notamment aux activités suivantes :

Traiter les questions logistiques et administratives pour nos cadres supérieurs, y compris la gestion des calendriers et la planification des voyages.Représenter nos cadres supérieurs dans la communication avec les parties internes et externes.Préparer des communications écrites ou des présentations à l'échelle du bureau ou de l'entreprise pour le compte des cadres.Rédiger les comptes rendus des réunions et des appels internationaux.Préparer des rapports en collaboration avec d'autres fonctions de l'entreprise (par exemple, finances, ressources humaines, marketing).Gérer les contrats, les dépenses et autres approbations au nom des cadres conformément aux politiques et procédures.Préparer les espaces virtuels et physiques pour les réunions internes et externes importantes.Aider les équipes de marketing et d'expansion des affaires, au besoin.Contribuer à la formation et à l'intégration de certains nouveaux employés de haut niveau.Gérer et coordonner des projets et des événements spéciaux (par exemple, les événements sociaux importants, les séances de travail de grande envergure, les fonctions liées aux clients).Protéger les renseignements liés à des questions très sensibles et confidentielles.

Votre contribution

L'adjoint de direction doit être très organisé, disponible et capable de répondre rapidement à des situations et des besoins critiques, pouvant se présenter en dehors des heures de bureau habituelles. Il s'agit d'un poste exigeant qui nécessite l'exécution constante d'une charge de travail élevée avec précision et rapidité.

Ce poste est très visible au sein et en dehors de notre bureau, et l'adjoint de direction doit promouvoir la culture de l'entreprise et se comporter d'une manière qui soit cohérente avec les valeurs de notre entreprise et de ses dirigeants.

En plus d'une autonomie et de normes en matière d'éthique incontestablement élevées, le candidat idéal possédera les caractéristiques suivantes

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