Administrative Coordinator

7 days ago

London, Ontario, Canada Western University Full time

Classification & Regular Hours:

Hours per Week: 35

Salary Grade: 13


Please note, this is a temporary full-time contract opportunity with an expected end date of December 22, 2023 to cover a leave of absence.


About Western:


Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth.

We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.


About Us:


Western's Schulich School of Medicine & Dentistry is a leading Canadian centre of outstanding education and research shaping health care for the next generation.

The Schulich Dentistry team strives to obtain international recognition through excellence in dental education, research, and patient care.

To foster that vision, Schulich Dentistry develops the knowledge and skills in dental professionals to provide exemplary care to the diverse communities that we serve and to influence the future of undergraduate and postgraduate dental education through scholarly inquiry, innovation, and research.

The Schulich School of Medicine & Dentistry is the largest Faculty on campus and employs over 2,000 part-time and full time faculty and over 1,000 staff.


Responsibilities:


The Administrative Coordinator manages administrative responsibilities to ensure that smooth operations are facilitated within the Vice Dean's Office, and that the Vice Dean's time and efforts are focused on priorities that require their direct oversight.

The Coordinator will review and evaluate requests, inquiries and issues directed to the Vice Dean, and will either respond, refer to another resource, or escalate to the Vice Dean as appropriate, while independently determining the importance of requested meetings, and managing the Vice Dean's calendar to ensure their time and attention is directed toward priority academic and operational issues.

The Administrative Coordinator will also conduct initial background work on issues or responsibilities that require the Vice Dean's oversight, in order to focus the Vice Dean's time on final reviews, approvals and the establishment of action plans.


Qualifications:

  • Education:
  • Undergraduate Degree in Business Administration or related field
  • Experience:
  • 5 years' progressive administrative experience successfully supporting a senior executive
  • Experience supervising staff in a unionized environment is preferred
  • Knowledge, Skills & Abilities:
  • Knowledge of general office procedures and best practices for assessing, developing and implementing new business processes and procedures
  • Communication skills to clearly express ideas in an objective manner, write clearly, and adapt communication style to suit the situation and audience
  • Ability to work in a manner that models best practices in confidentiality standards
  • A welldefined sense of diplomacy, including solid negotiation, conflict resolution and people management skills
  • Detailoriented with an ability to function and process information with high levels of accuracy
  • Commitment to ongoing professional development with a desire to take on new challenges
  • Ability to remain highly motivated, resilient, innovative, and collaborative when faced with challenges
  • Influential interpersonal skills that build positive and strong relationships at all levels of the organization
  • Organizational skills to manage multiple assignments that are accurate and thorough, sometimes of a complex nature or involving competing priorities
  • Problem solving skills with a sense of urgency in resolving issues
  • Advanced computer skills in Microsoft Office Suite

Western Values Diversity:

Please Note:

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

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