Executive Assistant

2 weeks ago

Edmonton, Alberta, Canada University of Alberta Full time

Department Faculty of Medicine & Dentistry - Department of Ophthalmology & Visual Science

Salary range $47,918.92 to $64,697.48

Hours per week 35

Grade 7

Posted date June 17, 2024

Closing date June 26, 2024

Position Type Full Time - Operating Funded

Description:

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

Location - Work takes place at the Royal Alexandra Hospital, Edmonton.

Working at the University of Alberta

  • The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._


The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day.

We are home to more than 14,000 faculty and staff, over 40,000 students and 260,000 alumni worldwide.


Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just.

Learn more.

Working for the Department of Ophthalmology and Visual Sciences


The Department of Ophthalmology and Visual Sciences consists of over 40 ophthalmologists who work as physicians and surgeons and have teaching appointments with the Faculty of Medicine and Dentistry.

We have a vibrant teaching and learning environment with a strong commitment to undergraduate medical education, postgraduate medical education (residency and fellowship programs, including support for global health) and graduate student education


Research takes place within a highly collaborative environment for both fundamental and translational research and builds on inter-departmental strengths in neurobiology, developmental biology, vascular biology, and molecular genetics of vision.

Clinical research strengths include clinical trials, ocular genetics, electrophysiology and tele-ophthalmology.

Working as an Executive Assistant
Provides administrative support to the Academic Department Chair.

This position is responsible for ensuring an efficient and effective day-to-day flow of operations and internal communications within the department.


Duties

  • Acts as a central contact for the department.
  • Manages calendar and meetings for the Department Chair.
  • Prepares and distributes agendas and meeting minutes for the departmentwide and committee meetings as well as specialty division meetings as required in consultation with meeting lead.
  • Coordinates weekly grand rounds and CME evaluations.
  • Prepares documentation for annual CAC and FEC appointment/performance cycles.
  • Maintains electronic filing records.
  • Assist with onboarding of new staff and faculty.
  • Updates content on the department website.
  • Assists with the development of internal communications such as distributions lists, newsletters, announcements and display boards.
  • Assists with internal events such as Research Day and Rounds.

Qualifications

  • High school diploma and Office Administration Certificate.
  • 3 years of progressive administrative experience.
  • Computer proficiency in a Windows environment using MS Office, Google Suite, and Zoom.
  • Strong communication skills and attention to detail required.
  • Excellent interpersonal skills coupled with problem solving skills; effectiveness working independently or cooperatively as a team member.
  • Adaptable and flexible in a changing environment with competing priorities.
  • High level of tact and discretion; maintain and ensure absolute confidentiality.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

Note:
This opportunity will be available until midnight June 26, 2024, Edmonton, Alberta local time.

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